Bid Coordinator / Submissions CoordinatorAce Contractors Group is a very successful and stable construction business.Our ACE Teams consist of civil, infrastructure, electrical, environmental/sustainability, landscape, water, defence and equipment.
Each day is different and we thrive on being leaders in the construction community.
Our Head Office in Nunawading is funky with an industrial feel.We've been around for 50 years.
We're continually growingand mainly situated in Melbourne, providingexcellentopportunities for our staff.ACE has a diverse and inclusive workplace that reflects the suburbs we work in and we are proud to support the entire community. recent roleAs a result of our continuous growth, a new position has been created for an experienced Bid / Submissions Coordinator to join our vibrant team.
In this role you will be working closely with our internal stakeholders in a fast-paced environment to coordinate and manage the preparation of quality submissions from inception to completion.This is an opportunity to combine your excellent technical communication and administrative skills with marketing and design flair.
You will leverage these skills to create compelling proposals that showcase ACE's project experience and align with our company values, targeting tender content to suit both Private and Government clients.Other key responsibilities include:Reviewing RFx documents to ensure submission requirements are clearly understoodReviewing available tenders in the market using online platforms such as Vendor Panel, Eprocure, Buying for Victoria etcChairing weekly tender availability review meetings, tracking tender status and presenting available tendersParticipating in tender meetings and monitoring progress of bid deliverablesManaging multiple concurrent submissions and effectively prioritising deadlinesWriting compelling response content that is well structured,
persuasive and tailored to client requirementsGraphic design and page layout using Adobe Creative Suite (advanced InDesign experience is required)Liaising with internal stakeholders and subject matter experts to gather relevant technical responses, and editing these responses for content and clarityEnsuring submissions are accurate and comply with client requirements, including review of formatting and spellingMaintaining bid content libraries including project case studies, CVs, image library and client feedback databaseImplementing and maintaining style guides and templatesPreparation of industry award submissionsExperience / Skills RequiredMinimum 3-5 years of experience in a Bid/Submissions/Proposals role (Construction or Engineering industry experience preferred)Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign) to create visually compelling submissionsIntermediate to advanced skills in Microsoft Office suite, with a focus on Word and PowerPoint formattingSound understanding of tender/bid processesStrong attention to detailExcellent written and verbal communication skills – ability to translate technical information into clear, compelling proposalsExcellent coordination and time management skills – ability to work under pressure to strict deadlines, prioritizing tasks and coordinating others to ensure deadlines are metAbility to work closely with staff at all levels – experience engaging with stakeholders and developing professional, productive working relationshipsAbility to work autonomously and in a team environmentAbility to demonstrate initiative and problem-solving skillsInfluencing and negotiation skillsA commitment to quality and a desire to continuously improveACE are a diverse and inclusive company that is committed to equal employment opportunities (EEO).
We take pride on paving the way in removing barriers for our local people to join ACE.Consideration for these roles will be given to applicants that can demonstrate the relevant background and experience indicated.Aboriginal and Torres Strait Islander people are encouraged to apply.
#J-*****-Ljbffr