Screenwest is Western Australia’s not-for-profit screen industry development and funding organisation, supporting the development, production and promotion of film, television, and digital games in WA. Our vision is a growing, inclusive, and more sustainable Western Australian screen industry that showcases Western Australia and its diverse communities, talent, culture and Country.
The opportunity
We are looking for an experienced and detail-oriented Administration professional to join our Business Affairs team in Perth.
Known internally as the Business Affairs Coordinator, this newly created role will help to ensure the smooth operations of our Business Affairs Department by executing timely and quality contract and general administration for projects receiving Screenwest funding.
As the Business Affairs Coordinator, you will support with all aspects of contract administration, including liaising with internal and external stakeholders to ensure smooth and timely delivery, as well as provide general administration support to the broader Business Affairs Department.
This is a versatile role that will allow you to showcase your excellent attention to detail and gain satisfaction from seeing the full project cycle through to completion. This is a fixed-term, 2-year opportunity and we are open to candidates seeking either full-time or part-time.
The role will be responsible for:
- Executing contract administration for projects managed by the Business Affairs team, with a particular focus on Screenwest funding programs that require multiple documents to be finalised as part of contract negotiations.
- Maintaining up-to-date records of current and upcoming contracting commitments for the Business Affairs team.
- Drafting non-complex legal documents and preparing invoices.
- Monitoring and coordinating paperwork for Screenwest production investment returns.
- Providing administrative support to the Head of Business Affairs as required.
- Assisting in the maintenance of Business Affairs policy and procedure files.
- Identifying improvement opportunities for streamlining contract management processes.
- Undertaking legal / statistical research and analysis as required.
- Maintaining a general knowledge of Screenwest funded projects.
- Building and managing strong relationships with industry and other stakeholders.
- Assisting with reception and guest management for Screenwest.
To be successful in this role, you will have:
- 2 years’ administration experience, ideally in contract administration.
- Highly organised with the ability to manage competing priorities.
- A strong ability to work to set timeframes.
- Strong administrative skills, including well-developed keyboard and computer skills.
- Working knowledge of Microsoft Office, databases, spreadsheets and word processing.
- Well-developed communication and interpersonal skills and the ability to build and nurture positive relationships.
- An understanding of Australian film funding practices is desirable.
- Experience in the Australian screen industry is desirable.
Other requirements:
- A current (within three months) National Police Clearance Certificate will be required.
- Some out of hours work may be required.
What’s in it for you:
- Be a part of a supportive work culture
- Contribute to the growth of the WA Screen industry
- This is a versatile role where every day you are embarking on recent challenges
How to apply
If you think this role is for you, please submit a cover letter and a detailed and current resume within the context of the advertised role.
If you would like to learn more about the role or if you have any questions, please reach out to [email protected].