We are hiring a driven Administrative Assistant to join our high calibre team at Austin Health in Victoria.
Growing your career as a Full Time Administrative Assistant is an amazing chance to develop excellent skills.
If you are strong in cooperation, planning and have the right mindset for the job, then apply for the position of Administrative Assistant at Austin Health today!

Position Summary

- Full time
- Located at Austin Hospital, Heidelberg

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the North East of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our purpose, which is to help people live healthy and fulfilled lives.

About the department

Austin Health Clinical Genetics Service coordinates and delivers clinical genetics services at Austin Health, Eastern Health and Northern Health. In addition, the service delivers Familial Cancer clinics at Albury/Wodonga, Ballarat and Shepparton.

About the role

A regular day will see you:

- - Supervise the day-to-day activities of a small group of administrative staff, and liaise with

- immediate supervisor to seek and provide information

- - Liaise with other staff in the department to ensure streamlining of processes

- - Provide reception duties including managingface-to-face, phone and email communication

- with patients, including discretion and confidentiality on sensitive matters

- - Facilitate administrative functions for genetics clinics including, processing new patient

- referrals, booking patient appointments, pre and post clinic data entry and processing

- Medicare billing where required.

- - Prepare and print patient and referring doctor correspondencewithin department KPIs

- - Completion of contract preparation and invoice management as required

- - Provide secretarial & administrative support to the department whichincludes; filing,

- copying, faxing and scanning within departmental KPI’s





- - Maintain an efficient operational electronic filing system

- About you

To be successful in this role you'll bring with you:

- - High level of experience in computing skills in word processing, spreadsheet and

- presentation packages

- - An ability to manage incoming work with competing priorities, meet deadlines, and

- advanced attention to detail and accuracy in all activities

- - Demonstrate well-developed interpersonal skills, effective oral and written communication skills

- - Demonstrated ability to manage change.

- - Able to work effectively in a team environment

- Our benefits

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

- $11,660 in salary packaging perks, for living expenses, meals and holiday accommodation
- A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
- Mentoring, learning and career development opportunities
- Onsite childcare, easy access via public transport, discounted car parking and end of journey facilities for cyclists
- Flexible, hybrid working arrangements

Inclusion at Austin

We celebrate, value and include people of all backgrounds, genders, identities, cultures, bodies and abilities. We welcome and support applications from anyone identifying as Aboriginal and/or Torres Strait Islander, physically or culturally diverse, LGBTQIA+, and people of any age.

Work with us!

If you feel this role is right for you, we encourage your early application. All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, please feel free to reach out to the hiring manager.

Advantages of working as a Administrative Assistant in Victoria:

● Company offers great benefits
● Company offers career progression opportunities
● Competitive salary

📌 Administrative Assistant - Urgent Role (Victoria)
🏢 Recognized
📍 Victoria