We are on the lookout for a confident Project Officer to join our passionate team at Victorian Health Building Authority in Melbourne CBD, VIC.
Growing your career as a Full Time Project Officer is a great opportunity to develop exceptional skills.
If you are solid in planning, decision-making and have the right mindset for the job, then apply for the position of Project Officer at Victorian Health Building Authority today!

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of Victorians into the future. We also lead the Victorian Government's response to the coronavirus (COVID-19) pandemic. Working with our partners, we oversee Victoria's health system including mental health, ageing and aged care and preventive health. We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, LGBTQI+ and people from culturally diverse backgrounds and differences to realise the potential of our employees for innovation and delivering services.

POSITION SUMMARY:

We are seeking an outstanding and passionate individual to join the Sustaining & Enhancing Capital Programs team. The Project Officer will work as part of the Metropolitan Health Infrastructure Fund (MHIF) to support implementation and ongoing program management of numerous funding programs within the Victorian Health Building Authority (VHBA). The position will have responsibility to provide key support with administration of the submission processing, preparing reports, drafting of correspondence, assisting with the distribution of funds and acquittal claims, change requests and record management. The role is the primary point of contact for system support for internal and external users.





The role requires a self-starter with attention to deal, strong problem solving and stakeholder management skills, who will work closely with, and directly support, the functional branches of the VHBA and the wider department as well as liaise directly with various publicly funded health services across Victoria.

Are you:

● Passionate about working collaboratively to achieve project deliverables?

● Passionate about analysing data and developing insights to support reporting cycles?

● Committed to delivery of business improvement projects?

● A highly organised individual, looking to work across a breadth of activities?

Accountabilities:

- Maintain submission and project data to ensure accurate information on the status of funds provided to Health Services. Take ownership of data quality and resolve any issues.
- Build and maintain positive relationships with stakeholders to facilitate a partnership approach.
- Answer queries, provide timely advice and take follow up action as required, including correctly redirecting incoming queries.
- Support timely and accurate monthly and quarterly reporting processes and accurate information for executive reporting and request for data and information.
- Effectively manage program management processes and maintain systems for records management, reporting, contract management and Agency correspondence.
- Identify improvements and contribute to the development of new systems and processes in collaboration with the relevant subject matter experts across the department, to identify the most appropriate solutions.




- Contribute to monitoring and evaluating projects to ensure departmental objectives are met.
- Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.
- Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures.
- Demonstrate how the actions and outcomes of this role and work unit impact clients and the department's ability to deliver, or facilitate the delivery of, effective support and services.

Mandatory Vaccination Policy

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its workers and clients. As it is an essential element of any role within the department that employees be able to attend work onsite and to do so safely, employees are required to be up-to-date with their vaccinations against COVID-19 as a condition of their employment. This requirement applies unless they have a medical condition which means they cannot be vaccinated against COVID -19. Therefore, the department will ask any prospective employee, who has been identified as the preferred candidate for a role within the department, to provide proof of their COVID-19 vaccination status prior to any offer of employment being made. If a prospective employee has a relevant medical condition which means they cannot be vaccinated against COVID-19, they should contact the department to discuss their individual circumstances.

Benefits of working as a Project Officer in Melbourne CBD, VIC:

● Learning opportunities
● Company offers career progression opportunities
● Advantageous package

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