KAEFER Integrated Services Pty Ltd is the Australian subsidiary of the KAEFER Group, a company renowned worldwide for excellence in the fields of asset integrity solutions and industrial services, with an annual turnover of around €1.7 billion and around 30,000 employees worldwide.
We specialise in the supply of asset integrity and industrial services solutions to the Oil, LNG, Mining and Power Industries and pride ourselves on our effective delivery of quality products and our exceptional service to clientele. We are also committed to the continuous development and training of our personnel to maintain a safe and rewarding work environment.
KAEFER Integrated Services Pty Ltd are currently seeking an experienced Contracts Administrator to be based at our offices in Perth, WA.
Task Involved:
- Responsible for assisting the Operations Commercial / Contracts Manager in all contractual / commercial operations for the Project in line with contract specifications and obligations.
- Assist with the development, review and negotiation of contract variations to the Client as per instructions by management.
- Responsible for commercial Tenderer reviews and issuing of clarifications from the review and any subsequent negotiations with clients to close out the Contract.
- Liaising with Estimators to highlight commercial risks to ensure mitigation within Tender submissions.
- Involved in preparation of project handover documents for the agreed Contracts to the onsite operations team.
- Production of internal Project Category document to enable level of internal approval for tender submissions.
- Summary of clients tender Commercial and Contractual information and presentation of the information at board review to attain approval note of Tender submission to clients.
- Assist in the development, review and negotiation of subcontractor agreements and issuing variations to work orders.
- Advising senior management on matters requiring attention and implementing their decisions
- Responding to inquiries and resolving problems resolution of disputes concerning commercial and contractual aspects of the Project.
- Drafting of formal letters to the Client including collation of supporting documents.
- Collation and analysis of data to produce reports concerning Project budgeting, expenditure, performance and completion outcomes.
- Responding to inquiries and resolving problems concerning commercial and contractual aspects of the Project.
- Preparation of claims documentation, including commercial and contractual justification and substantiation of claim.
- Ensure project personnel adhere to legislation and industry standards in commercial / contractual aspects.
- Ensure compliance with ethical practices and company policies and procedures.
- Utilise clear communication channels to ensure that a full understanding of the contractual / commercial requirements is achieved amongst project personnel.
- Liaising with insurance brokers to limit insurance exposure on future Contracts.
- Involved with Insurance review of ongoing workers compensation claims and reviewing any commercial risk impact.
- Commercial approval of suppliers for onboarding within the procurement system.
To be considered for the roles you will need to demonstrate following:
- Minimum of 5 years’ experience in a similar commercial role on large projects within the Mining, Oil and Gas and Power Industries.
- Understanding of commercial and contractual aspects of project activities, Company reputation and the importance of professional document presentation in Client submissions.
- Contract and/or commercial experience with project services including fabrication, painting, insulation, scaffolding and access management.
- Strong verbal and written English language skills for professional reports and written correspondence, particularly with Contractual / Commercial terminology.
- Ability to communicate effectively at all levels.
- Able to work under pressure, multi-task, together with the capacity to plan and prioritise workloads in order to meet deadlines.
- Proficient in the use of multiple computer applications including the 2010 Microsoft Office Package.
KAEFER Integrated Services Pty Ltd is an equal chance employer and strongly encourages Aboriginal and Torres Strait Islander peoples to apply.