Operations and Business Support Coordinator
Operations & Business Support Coordinator
Full Time | Monday-Friday, Office Based | KeysboroughAre you an organised, proactive all-rounder who enjoys being the person that keeps everything running smoothly?
We're looking for an Operations & Business Support Coordinator to join a technical services business based in Keysborough.
This is a varied, hands-on role where you'll support the day-to-day operations of the Melbourne office.
No two days will look exactly the same.
You could be coordinating jobs and technician schedules, preparing client reports, assisting with quotations and invoices, following up purchase orders or making sure the office itself is running smoothly.
The role
You will be responsible for a broad mix of operational and administrative support, including:
Coordinating jobs, schedules and outstanding actions
Assisting with quotations and client documentation
Preparing and formatting reports before sending them to clients
Liaising with clients, suppliers, technicians and internal stakeholders
Following up purchase orders, approvals and outstanding information
Providing backup support across invoicing, accounts payable and accounts receivable
Maintaining accurate job records and documentation
Coordinating office supplies, maintenance, contractors and general facilities




Assisting with fleet, travel and accommodation coordination
Answering incoming calls and responding to client enquiries
Providing general administrative support to the wider Melbourne team
About you
Ideally, you'll bring:
2+ years' experience in administration, operations, service coordination or business support
Previous exposure to scheduling or job coordination
Robust computer skills, particularly Outlook, Word and Excel
Excellent organisation and attention to detail
Confidence communicating with clients over the phone and email
A proactive approach and willingness to help wherever needed
Experience with invoicing, purchase orders, AP/AR or quotations would be highly regarded
Experience within technical services, engineering, maintenance, trades, laboratory or field services would be advantageous
What's on offer?
Full-time permanent opportunity
Keysborough location with on-site parking
Monday to Friday, 5 days in the office
Broad role with plenty of variety and exposure across the business
Opportunity to take ownership of the role and become a key support person within the Melbourne operation
Join a team where your organisation, initiative and ability to make things happen will be genuinely valued
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📌 Operations And Business Support Coordinator (Victoria)
🏢 TwoScots Recruitment
📍 Victoria