The Role:
The Assistant Company Secretary reports to and works closely with the Group Executive, Governance & Secretariat of this Melbourne based, ASX listed, precious metals mining organisation, to ensure the effective and efficient delivery of corporate governance and company secretariat outcomes for the Group.

Key Accountabilities:

- Meeting management, including timely collation and despatch of Board and Committee papers.
- Drafting minutes and resolutions.
- Coordinating and attending to regulatory filing requirements, including lodgement of ASX and ASIC regulatory filings.
- Managing subsidiary company administration.
- Managing share registry and equity incentive plan administration.
- Undertaking periodic review of Group corporate governance policies, constitutions, and Board and Committee charters.
- Coordinating Board, Committee, and individual Director performance evaluations.
- Coordinating and/or providing relevant induction and ongoing training for Directors.
- Maintaining ongoing corporate governance practice improvements and framework.
- Drafting the annual reporting suite, including the Annual Report and Remuneration Report,
- 4G, Corporate Governance Statement, and Contemporary Slavery Statement.




- Managing and coordinating the compilation of the annual report and annual reporting processes.
- Drafting and review of disclosure documents, including ASX announcements and periodic reporting.
- Managing the annual general meeting and extraordinary general meetings.

Requirements:

- Minimum 5 years relevant Company Secretarial and corporate governance.
- Strong knowledge of the Corporations Act and ASX Listing Rules.
- Tertiary qualification in commerce, law, economics, management, or a related discipline.
- Graduate Diploma in Corporate Governance from the Governance Institute of Australia.

Greenfields is a specialist In-House Legal, Company Secretary and Corporate Governance Executive Search & Recruitment firm. Partnering with a diverse portfolio of cross-sector clients including top ASX listed organisations, non-listed organisations, multinationals, small and medium size enterprises, and not-for-profits.

Please send your resume in confidence to Catherine Wolfe-Coote, Managing Director at [email protected].

Greenfields will only accept documents in MS Word or PDF format. We do not accept or open external links to profiles or adverts. Only successful candidates will be contacted.

📌 Assistant Company Secretary, ASX listed, Mining & Resources (Sydney)
🏢 Important Business
📍 Sydney