We are looking for an energetic Executive Assistant to join our amazing team at MinterEllison in Melbourne.
Growing your career as a Full Time Executive Assistant is an amazing opportunity to develop productive skills.
If you are strong in people management, critical thinking and have the right mindset for the job, then apply for the position of Executive Assistant at MinterEllison today!

The Role

An exciting opportunity exists for an experienced Legal Executive Assistant within our Melbourne Real Estate Team. This role is a full time permenante role, providing high quality administrative support to enable this busy team to deliver market leading legal and consulting services.

This would be a fantastic career development opportunity for an experienced high performing secretary/assistant with solid experience in a corporate law firm environment.

As a key addition to this team, some of your responsibilities will include:

- File and document management, including matter opening and closing, matter administration management, electronic and physical filing, scanning, printing, photocopying and archiving
- Document production to a high standard in Word, Excel PowerPoint, OneNote and others within ME Style Guides.
- Format, make amendments and proofread documents with a high level of accuracy.
- Assisting in maintaining client databases
- Manage client specific and complex billing requirements, including client/matter reporting
- Assist with general financial hygiene including timesheet entries/modification, debt collections, voucher requests, client monies, client reporting
- Arrange general and trust account receipting and disbursing of funds




- Assisting with processing settlement funds
- Make required travel arrangements and amendments to bookings within policy and cost guidelines
- Reconciling corporate expenses
- High level diary and calendar management including coordinating and organising meetings (internal and external), monitoring emails and taking telephone calls
- Other general administrative tasks and ad hoc duties as required

What you need

We welcome applications from experienced high performing secretaries who possess:

- Excellent prioritisation and organisational skills
- High level of accuracy and attention to detail
- The ability to clearly and confidently communicate at all levels
- Advanced MS Word skills, including document creation and presentation
- Solid understanding of MS Office applications, including Excel, PowerPoint and other software
- Experience using Elite 3E (preferred but not essential)
- A demonstrated commitment to high internal/external service standards
- An adaptable and flexible nature
- A proactive approach and high levels of initiative

Why MinterEllison:

We are recognised as Australia's Most Attractive Firm,



a WGEA Employer of Choice for Gender Equality in Australia and we hold Gold employer status with the Australian Workplace Equality Index (AWEI).

We make diversity in all its forms central to collaboration. This is why we offer hybrid working options to encourage balance, wellbeing and support for sustainable ways of working. We offer up to 20 weeks paid parental leave for the primary carer within the first 24 months following birth or adoption, and a range of social, financial and health benefits, including free gym membership – all with no minimum tenure.

We welcome applications from people of all ages, cultural backgrounds, genders (including if you identify as transgender or gender diverse), sexual orientations, as well as people living with a disability or who have family or carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply for roles with MinterEllison.

How to apply:

We love to connect with people directly, so please submit your CV and cover letter for consideration by clicking on the 'Apply Now' button.

If you would like further information, to tell us about any adjustments you might require through the recruitment process or if you are trans or gender diverse and want a confidential discussion, please contact View email address on jobs.institutedata.com.

Agency submissions will not be accepted without prior express approval from the MinterEllison recruitment team. All agency candidates must be submitted through our on-line portal to be valid.

Company Benefits:
● Company offers great benefits
● Company offers career progression opportunities
● Attractive package

📌 Executive Assistant - Get Hired Fast (Melbourne)
🏢 Nameless
📍 Melbourne