We are on the lookout for an energetic Legal secretary to join our amazing team at HBA Legal Pty Ltd in Perth.
Growing your career as a Full Time Legal secretary is an amazing opportunity to develop excellent skills.
If you are strong in persuasion, communication and have the right drive for the job, then apply for the position of Legal secretary at HBA Legal Pty Ltd today!

Overview of HBA

Crawford Legal Services (operating as HBA Legal) is a team of award-winning solicitors offering a highly competitive suite of legal and technical claims services to meet the needs of today’s insurance marketplace. We have offices across the country in Perth, Sydney, Brisbane, Canberra, Melbourne and Newcastle. Whether as a stand-alone service provider or synchronising with other parts of the Crawford & Company network, we offer something very different when compared to traditional law firms. Our integrated model means clients’ challenges are tackled by our end-to-end approach across claims, adjusting and legal.

While recently becoming part of the global Crawford business, we are continuing to operate as a stand-alone firm and trusted advisor to underwriters, brokers, insurers, insureds, corporates and governments across Australia. We lead the way in these markets when it comes to creative problem solving and commercially oriented solutions. We pride ourselves on alternative solutions to legal challenges and exceptional outcomes for clients aligned with their business goals.

The Role

At HBA Legal, our Legal Secretaries provide essential administration support to their supervising Partners and their wider team. You will play an key role in ensuring the team functions efficiently and effectively and will work closely with the other Secretaries across Australia to share knowledge and best practice.

This role is based in our Perth office.

Key Responsibilities

In this role, you will be responsible for:

- Preparing and drafting client and matter specific forms, documents and presentations

- Drafting and amending relevant correspondence and legal documents including court forms and notices

- Corresponding and liaising with clients, Counsel and medical staff





- Compiling briefs to Counsel/expert medical witnesses

- Diary management, coordinating meetings with clients, medico-legal/IME appointments

- Monitoring partner emails, redirecting or drafting responses to reduce volume

- File maintenance, including opening matter and related processes, closing, filing and archiving files and ensuring filing systems are maintained and current

- Preparing draft bills for review; amending, finalising and sending bills to clients

- Liaising directly with clients in relation to third party invoicing and billing queries

- Drafting, preparing, finalising and sending out of monthly client reports

- Corresponding and liaising with clients, court staff, Counsel and expert witnesses

- Organising travel (flights, transport, accommodation) for both internal stakeholders and on behalf of client's for matter related travel

- Liaising with the Events and Operations teams regarding internal and external client events; organising bookings, invitations, resources and catering

- Receiving and screening of phone calls, attending to and responding to enquiries

- Preparing operational reports and schedules

- Coordinate and assist with inter-office meetings and teleconferences

- Work closely and effectively with supervising partner to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

- Assist with coordination of internal stakeholder CPD events and requirements.

What we're looking for

To be successful in this role, you must be able to:

- Develop an effective network across the firm; understands and manages both internal and external stakeholders effectively.





- Demonstrate effective time management and work organisation; engage in conversations with their colleagues to challenge priorities and agree a way forward effectively.

- Provide colleagues with information, data and advice to help them exercise sound judgement for the benefit of HBA

- Anticipate the implications and consequences of situations and take appropriate action to be prepared for possible contingencies.

- The ability to identify alternative solutions to a problem and to select the best option

Selection Criteria

Essential:

- Litigation experience (Insurance industry experience not required)
- Strong understanding of file management and E-filing

- Experience with legal proceedings and case management
- Experience working with Senior Authors, ideally Partner level

Why HBA?

We strive to create an environment where people can and do perform at their very best. They understand what we are creating, and they want to be a part of it, because they understand the difference that we make to our client’s lives. And where we succeed, we share the rewards and recognise people in ways that celebrate our achievements.

HBA is all about doing things differently. We challenge the stereotypes associated with traditional law firms in terms of our structure, management style and way of life. Creativity and innovation are at the heart of everything we do.

Next steps

If you’re interested in a career with HBA, then please apply to this vacancy via Seek or reach out to us directly at View email address on jobs.swagapp.com

Please know that as much as we would like to, we can’t always get back to everyone. At this stage, only shortlisted candidates will be contacted.

We encourage people of all genders, Aboriginal and Torres Strait Islander people, people with disabilities and people with culturally and linguistically diverse backgrounds to apply for this role.

Please note: in order to comply with our regulatory obligations, all successful candidates must consent to HBA Legal conducting background checks (Police, Sanctions and ASIC).

Benefits of working as a Legal secretary in Perth:

● Excellent benefits
● Opportunities to grow
● Advantageous package

📌 Legal secretary - Hiring Urgently (Perth)
🏢 Recognized
📍 Perth