At TMX Transform, we partner with some of the world’s leading brands to transform supply chains and deliver operational excellence. We’re looking for an energetic, highly organised, and people-focused Office Coordinator to join our Melbourne office.
This role with help shape the employee and client experience, create a welcoming and high-performing workplace environment and keep our operations running smoothly. If you thrive in a fast-paced environment, this could be the role for you!
Key responsibilities:
Office Coordination:
- Oversee day-to-day office operations and ensure smooth functioning of administrative processes.
- Maintain office supplies inventory, anticipate needs, and reorder supplies as necessary.
- Coordinate office maintenance and repairs, liaising with vendors and service providers such as cleaners.
- Oversee the company merchandise, maintaining stock levels and being the point of contact for all staff orders.
- Provide support with employee laptop set up, onboarding to ensure a smooth experience for employees.
Team support:
- Provide administrative support to the leadership team, including assistance with C-Suite expense management.
- Act as a key support point for the broader Melbourne team, helping keep operations organised and connected.
- Take ownership of welcoming clients,
while maintaining meeting space at all times.
Event Coordination:
- Plan and organise company events, meetings, catering arrangements, and logistics.
- Assist in coordinating team-building activities and special events to foster a positive work workplace.
Financial Administration:
- Assist in monitoring budgets for office expenses, ensuring adherence to financial guidelines.
- Support with the administration of our project management systems and consolidation.
Qualifications:
- Previous experience in an office manager or similar role would be desired.
- Proficiency in Microsoft Office Suite
- Strong organisational and time management skills, with the ability to prioritise tasks effectively.
- Excellent interpersonal and communication skills, both written and verbal.
Behaviours/Key Attributes:
- Strong communication skills, with a collaborative and approachable style.
- Excellent organisational and multitasking abilities. Strong written and verbal communication skills.
- Proactive, can-do attitude with willingness to learn.
- Strong at building ongoing stakeholder relationships with an extroverted nature, not afraid to approach new people
- Flexibility and adaptability to changing priorities and deadlines.
📌 Office Coordinator (South Melbourne)
🏢 Nameless
📍 South Melbourne
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