We are on the lookout for a motivated Administrative Assistant to join our high calibre team at FM Global in Melbourne.
Growing your career as a Full Time Administrative Assistant is a great opportunity to develop excellent skills.
If you are strong in people management, presentation and have the right personality for the job, then apply for the position of Administrative Assistant at FM Global today!

More information about this job:

Overview:

FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

An opportunity has become available within the Engineering team for an administrative assistant, based in Sydney or Melbourne. This is a full-time position reporting to the Operations Engineering Manager and providing administrative support to the entire Operations Engineering Management Team (7 people).

The ideal candidate will be experienced, diligent and self-directed, with robust attention to detail and focus on team and customer needs.

Responsibilities:

- Anticipates and prepares materials needed for quarterly reports.
- Prepare agendas, correspondence, appointments for both in-person and virtual meetings, calls, etc.
- Ensures actions from meetings are captured, tracked and completed.
- Composes correspondence, reports, newsletters, presentations, agendas for the team.
- Monthly tracking and recording of statistics for the engineering department.
- Handles a wide range of administrative details,



usually of a confidential nature, on behalf of others; uses considerable judgment and initiative to resolve issues or actions to take in non-routine situations.
- Plans a Duty Manager roster and calendar on a weekly basis including updating the roster and sending out calendar invites.
- Assists in the development of the engineering business plan, and related event planning & functions.
- Schedules appointments; arranges travel schedule and reservations, supervises calendars, for the team.
- Expense Management for all team members (using Chrome River).
- Analyses complex information requests, prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from number of sources.
- Providing back up administration support as required.

Qualifications:

Education: High School diploma or equivalent; some tertiary education preferred.

Experience: 5+ years of administrative experience supporting a work group or manager, including some executive or team assistant experience.

SKILLS/KNOWLEDGE:

Excellent Excel, Word & Outlook skills

Pro-active, can do demeanour

Excellent attention to detail,

Excellent written and verbal communication skills;

Significant interpersonal skills;

Ability to handle confidential information and material,

Decisiveness & Judgement

Please submit a CV and cover letter.

We offer our employees excellent career advancement opportunities and a wide range of benefits including career long learning, education assistance, flexible working, private health insurance & rich well-being programs, volunteer days and much more!

FM Global is committed providing all candidates with equal opportunities, and attracting, developing and retaining a diverse workforce.

Candidates should have working rights in Australia.

Closing Date for Applications: Friday 31st March 2023

Benefits of working as a Administrative Assistant in Melbourne:

● Learning opportunities
● Opportunities to grow
● Competitive salary

📌 Administrative Assistant - Get Hired Fast (Melbourne)
🏢 Important Group
📍 Melbourne