We are hiring an expert Executive Assistant to join our dynamic team at Hays in Melbourne CBD, VIC.
Growing your career as a Full Time Executive Assistant is a terrific opportunity to develop exceptional skills.
If you are strong in planning, people management and have the right drive for the job, then apply for the position of Executive Assistant at Hays today!

Exciting opportunity for an Executive Assistant to start their next chapter in their career!

Your recent company
An Australian wide banking firm is looking for an Executive Assistant to join their team. This company values the planet and aims to create 0 net emissions by 2030, they would like an Executive Assistant that aligns with their beliefs.

This role is a permanent, full time in the office (with potential to work from home 1 day a week) working from their Collingwood office.

Your new role
This will be a busy, fast-paced environment that offers a lot of variety and opportunity for growth. As the Executive Assistant you will be supporting the CEO with his busy diary management & travel arrangements, along with supporting the executive team with travel arrangements and other general ad hoc tasks.

Your role will include but not limited to:

- Being a point of contact for the Managing Director and Executive managers.
- Managing telephone calls, mail, emails and diaries on behalf of the Managing Director and Executive managers, in a timely and confidential manner.
- Managing a wide range of priorities from multiple senior stakeholders.




- Coordinating travel arrangements on behalf of the Managing Director and Executive managers including booking airfares, hotels, taxis/cars and preparation of travel itineraries.
- Managing approvals for expense reimbursements on behalf of the Managing Director and Executive managers, credit card monthly statements and invoices.
- Coordination of all of the Executive Committee meetings including publication of the Committee papers to the electronic portal.
- Preparation of business documents including correspondence, memos, reports, minutes, agendas and papers.
- Coordinating, collating and distributing documentation in preparation for both internal and external meetings.
- Preparing PowerPoint presentations and spreadsheets.
- Preparing monthly reporting as required.
- Coordinating functions and catering.
- Provide assistance and support to the Administrative Support Officer and Company Secretary in preparation for the Annual General Meeting and in periods of leave.
- Any additional ad hoc administration support as required.

What you'll need to succeed

- Significant experience as an Executive Assistant or Personal Assistant supporting at least senior management level.




- Outstanding communication skills in liaising both internally within the organisation and externally with customers - including written, oral and interpersonal.
- Good sense of time management and excellent organisational skills.
- Proactive thinker with an enthusiastic can-do attitude and the ability to adapt and respond to a changing work environment.
- Highly developed MS Office skills especially PowerPoint.
- Previous experience in successfully developing and implementing administrative procedures.
- Ability to develop a working knowledge of relevant bank policy and procedures regarding administrative duties.
- Being able to demonstrate initiative. Be highly motivated and committed to the requirements of the position.
- Accuracy and attention to detail.
- Critical thinking and problem-solving skills.

What you'll get in return
You will become an integral member of the team and enjoy having variety in your week. This role is office based in Melbourne CBD. It is a full time, permanent position. Working in a newly renovated office with a team that is friendly and supportive. Opportunity to start ASAP.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

SA Licence number : LHS 297508

Benefits of working as a Executive Assistant in Melbourne CBD, VIC:

● Excellent benefits
● Company offers career progression opportunities
● Advantageous package

● Remote Work opportunity

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