We are seeking a highly organised and detail-focused Contract Administrator to support the Defence Theatre Logistics (DTL) contract portfolio. This is an excellent opportunity for someone with previous experience working with Government contracts, Defence, procurement or other highly regulated environments who enjoys working with reporting, documentation and contract governance.

You will work closely with commercial, finance, procurement, legal and operational stakeholders to maintain accurate contract records, monitor contractual obligations and support reporting and governance requirements. The successful candidate will have excellent attention to detail, strong reporting capabilities and advanced Microsoft Excel skills, with the ability to manage multiple deadlines and stakeholders in a structured environment.

Key Responsibilities:

- Maintain contract registers, trackers, databases and document repositories
- Track contractual obligations, milestones, deliverables, notices and reporting deadlines
- Prepare and maintain contract reports, dashboards, governance packs and meeting documentation
- Coordinate reporting inputs across operations, finance, procurement and other stakeholders
- Maintain accurate compliance records and supporting documentation
- Support contract variations, extensions, waivers, approvals and change requests
- Coordinate meetings, agendas, minutes and action registers
- Track risks, issues, actions and contractual deliverables through to completion
- Assist with customer submissions, formal correspondence and contract documentation
- Support audit and assurance activities by maintaining accurate records and evidence

Skills And Experience Required:

- Australian Defence Baseline security clearance,



or the ability to obtain and maintain one
- Must Be Australian Citizen or PR holder
- Previous experience working with Government contracts, Defence contracts or highly regulated environments is highly desirable
- Experience in contract administration, commercial administration, project administration, procurement or a similar role
- Strong reporting and data management experience
- Advanced Microsoft Excel skills, including working with large datasets, trackers, reporting and dashboards
- Exceptional attention to detail and accuracy
- Strong written and verbal communication skills
- Excellent organisation and time management skills
- Ability to manage multiple priorities, deadlines and stakeholders
- Solid Microsoft Office skills, particularly Excel, Word, Outlook and PowerPoint
- Understanding of contract management, governance and compliance processes

Benefits Offered:

- Full Time ; Monday-Friday
- Candidates based in other states may be considered depending on relevant experience
- Opportunity to work within a Government and Defence environment
- Exposure to contract management, commercial governance and Defence logistics
- Opportunity to work with a broad range of commercial, operational and corporate stakeholders
- Professional and structured working environment

All applicants must be entitled to work in Australia and be prepared to undergo a criminal history check, pre-employment medical and/or drug & alcohol testing as required.

Toll embraces and celebrates a variety of cultures. We continue to build a business that reflects the values of equality, built on the knowledge and understanding that everyone is welcome including the First Nations Peoples, and those of all ages, genders and abilities.

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📌 Contract Administrator (Melbourne)
🏢 Toll People
📍 Melbourne