The Project Coordinator plays a critical support role in ensuring projects are delivered efficiently, accurately, and in alignment with project milestones and practice standards. This role acts as the frontline of project delivery - supporting project teams through program coordination, documentation management, consultant liaison, reporting, meeting administration, contract administration, and project governance. The ideal candidate is highly organised, commercially aware, process-driven, and comfortable operating within a fast-paced design-led environment.

Key responsibilities

Coordinate project workflows across all design and delivery stages

Assist in maintaining project programs, timelines, and milestone tracking

Monitor action items, deliverables, and project deadlines

Support project resourcing coordination in collaboration with Principal, Project Management and leadership

Prepare and maintain project schedules and status reports

Monitor and report on activity that meet social commitments embedded in project related consultancy agreements

Liaise with internal teams, consultants, clients, and external stakeholders to gather data for reporting

Monitor project progress against scope,



program, and key deliverables

Maintain project filing systems and digital document control protocols

Assist with the issue and transmittal of drawings, reports, submissions, and correspondence

Manage social impact contractual commitments

About you

3+ years' experience in project coordination, architectural administration, contract administration, or design practice operations

Experience within architecture, design, construction, or related qualified services

Strong understanding of project delivery stages in Australian architectural practice

Excellent written and verbal communication skills

Exceptional organisational and multitasking capability

Strong attention to detail and process accuracy

Advanced Microsoft Office Suite skills

Experience with project management/document control platforms

Tertiary qualification in Business Administration, Project Management, Administration or other relevant qualification, desirable

General familiarity with construction documentation and workflows, desirable

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📌 Project Coordinator (City of Sydney)
🏢 candalepas associates
📍 City of Sydney