Construction Administrator / Scheduler | Part-Time or Full-Time

mySAM Services Pty Ltd - Murphys Creek QLD

Are you an experienced construction administrator who knows how to keep jobs, trades, customers and the office running smoothly?

We're a growing electrical and construction business looking for a capable Construction Administrator / Scheduler to take ownership of the day-to-day administration and coordination of our business.

This is a hands-on role suited to someone who understands the realities of working in construction and service industries and can confidently manage competing priorities without needing to be constantly directed.

You'll work closely with our electricians, project managers, customers, suppliers and subcontractors to make sure jobs move efficiently from booking through to completion.

About the Role

Your responsibilities will include:

- Scheduling and coordinating service, maintenance and project work

- Creating, updating and managing jobs in ServiceM8

- Coordinating electricians, trades and field staff

- Liaising with customers, suppliers and subcontractors

- Preparing quotes, variations, purchase orders and invoices

- Managing job and client documentation

- Assisting with QBCC compliance and construction documentation

- Bookkeeping including accounts payable, accounts receivable and bank reconciliations

- Maintaining accurate records in Xero and ServiceM8

- Supporting payroll and general financial administration

- Following jobs through from booking to completion and ensuring nothing gets missed

- Handling customer enquiries professionally and helping resolve issues

- Identifying ways to improve systems, processes and office efficiency

What We're Looking For

We're looking for someone who can hit the ground running and take genuine ownership of their work.

You’ll ideally have:

- Extensive administration experience within the construction, electrical, building or service industries





- A Certificate IV in Bookkeeping & Accounting or equivalent

- Experience with construction documentation and compliance

- A positive understanding of QBCC requirements

- Strong organisational and time-management skills

- Excellent attention to detail

- Strong written and verbal communication skills

- The confidence to work independently and make decisions

- A proactive, practical approach to problem solving

Experience with these is highly regarded:

- Xero

- ServiceM8 or similar job management software

- Electrical or trade businesses

- Scheduling trades or technicians

- Construction project administration

- Procurement and supplier management

- Client contracts and variations

Don't worry if you haven't used every system listed. If you have strong construction administration experience and the right attitude, we'd still like to hear from you.

What You'll Be Like

You’ll probably be someone who:

- Gets things done without waiting to be asked

- Can see what needs to happen next

- Stays calm when things get busy

- Is comfortable dealing with trades, customers and suppliers

- Takes responsibility for getting jobs across the line

- Notices problems and works out how to fix them

- Keeps accurate records and follows things through

- Enjoys being the person who keeps the business organised

Why Join Us?

We're building a growing business where good people are trusted to take ownership and make a difference.

You’ll have:

- A secure, long-term position

- Part-time or full-time flexibility

- Competitive salary based on experience

- A supportive, down-to-earth team

- Genuine autonomy and responsibility

- A varied role where every day is different

- The opportunity to improve systems and processes as the business grows

- Direct involvement across the administration, scheduling and financial side of the business

This is an opportunity to become a key part of a growing business rather than simply filling a small administrative function.

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📌 Construction Administrator / Scheduler | Part-Time or Full-Time (Murphys Creek)
🏢 mySAM Services
📍 Murphys Creek