Team Assistant / Office Coordinator | Join a Purpose-Driven Business | $45–$47ph + Super | Rhodes, Sydney

MAYDAY is on the hunt for a proactive, tech-savvy Team Assistant / Office Coordinator to become a key support to the business in a fast-paced, people-first environment.

In this varied and significant role, you’ll work closely alongside a Senior Executive Assistant to support a large Executive Leadership Team, while also taking ownership of broader office coordination tasks. From travel bookings and expense management to event logistics and catering — you'll play a central role in keeping both the executive team and wider office running smoothly.

You’ll be the go‑to person on the ground, helping ensure nothing falls through the cracks and the day‑to‑day operations of the business continue to run like clockwork.

What’s in it for you:

- Start Date: ASAP
- Duration: 3-month contract with strong potential to extend or transition into a permanent role
- Location: Rhodes, Sydney
- Full-time: Monday–Friday (5 days in office)
- Hours: 8:30 am – 5:00 pm
- Hourly Rate: $45–$47 per hour + super (depending on experience)
- Work with purpose: Join a values-led organization known for its down-to-earth and supportive culture
- Make an impact: Take ownership in a hands-on, varied role where your initiative is genuinely valued
- Parking:



Onsite parking available for just $16/day

Your responsibilities will include:

- Act as the right hand to a Senior Executive Assistant, working together to ensure seamless support for the Executive Leadership Team
- Manage expenses, raise purchase orders, and process invoices
- Assist with planning and executing internal meetings, events, and catering
- Oversee day-to-day office operations, including basic office management duties
- Ensure meeting rooms and shared spaces are well-maintained and set up for use
- Provide ad hoc administrative support to various departments as needed
- Ensure the kitchen and common areas are clean, well-stocked, and maintained, including regular stock control and ordering supplies

What We’re Looking For:

- An experienced Team Assistant / Office Coordinator or high-level Administrator who thrives in a busy, hands-on environment
- Someone highly proactive, polished, and tech-savvy — confident using a range of systems and able to hit the ground running
- Ideally experienced with Microsoft Office, SharePoint, Oracle, Concur, or similar platforms
- Comfortable being onsite 5 days a week in Rhodes, Sydney
- A team player with a positive, can-do attitude who’s always ready to pitch in

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📌 Team Assistant & Office Coordinator (City of Canada Bay Council)
🏢 Mayday Recruitment
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