Administration & Membership Officer – Full Time

CMASA is seeking a highly organised, reliable and professional Administration & Membership Officer to join the team on a full-time basis. This is a wide-ranging role suited to someone with strong administrative and communication skills who is confident working in both English and Chinese. The successful candidate will support the day-to-day administration of the Association, communicate with members and external stakeholders, assist with events and meetings, and help ensure the smooth running of the organisation.

Key responsibilities

- Manage the day-to-day administration of the Association.
- Respond to enquiries from members, committee members, external organisations and the general public.
- Prepare correspondence, notices, meeting papers, reports and other documents in both English and Chinese.
- Maintain membership records, databases, filing systems and other administrative records.
- Assist with membership applications, renewals and general member services.
- Coordinate meetings, including scheduling, preparation of agendas and supporting documents, and taking meeting minutes when required.
- Assist with the organisation and coordination of seminars, functions, conferences and other Association events.
- Manage emails, telephone enquiries and general office correspondence in a professional and timely manner.
- Assist with website, newsletter,



social media and member communications where required.
- Liaise with committee members, members, suppliers, government bodies, professional organisations and other stakeholders.

About you

- Fluent written and spoken English and Chinese, with a high level of proficiency in reading and writing both languages.
- Strong computer skills and demonstrated proficiency in Microsoft Office, particularly Word, Excel, Outlook and PowerPoint.
- Strong written communication skills, with the ability to prepare professional emails, letters, notices and other documents.
- Excellent organisational and time-management skills.
- Strong attention to detail and accuracy.
- The ability to manage multiple tasks and priorities independently.
- Professional telephone manner and strong interpersonal skills.
- A responsible, dependable and proactive approach to work.
- Ability to work independently as well as collaboratively with committee members and other stakeholders.
- Appropriate working rights in Australia.
- Full-time position with a respected professional association.
- A varied role with exposure to administration, membership services, events and stakeholder engagement.
- Opportunity to work closely with the Association's committee and professional community.
- Supportive and professional working environment.

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📌 Administration & Membership Officer – Full Time (City of Sydney)
🏢 CMASA
📍 City of Sydney