Vic Wash Laundry Equipment Pty Ltd – Bayswater VICPosition title: Administrative AssistantEmployment status: Full-timeReports to: DirectorsThe Admin Assistant will play a key role in the day-to-day running of our service operation, ensuring that every service call is handled smoothly from first contact through to invoicing.
Working closely with our Directors and technicians, this role includes customer contact, scheduling, record keeping and invoice preparation.
The ideal candidate will be detail-oriented, reliable, and comfortable working independently in an office workplace.About UsVic Wash Laundry Equipment is a family-owned business, established in , dedicated to delivering high-quality repair and maintenance services for industrial, commercial and domestic laundry equipment.
We service clients across Victoria and pride ourselves on our reliability, integrity, and commitment to excellence.Key responsibilitiesManaging the service inbox and office telephone,



including responding to customer and supplier enquiriesRecording current service calls and dispatching work to techniciansPreparing invoices for completed work and capturing technician reportsPreparing and forwarding service documentation to commercial clients and suppliersLogging parts used and updating inventory recordsCarrying out regular checks to ensure all work is recorded, scheduled and invoicedOrganising electronic files and ensuring accurate recordkeepingProviding general administrative support to the team as neededRequiredStrong attention to detail and accuracyStrong organisational, time management and cooperative skillsProficiency with Microsoft Excel, Word and general computer literacyAbility to manage tasks independently and prioritise workloadGood written and verbal communication skillsPrevious experience in an administrative, scheduling or service coordination roleExperience using Xero or similar invoicing softwareTo be eligible for employment at Vic Wash Laundry Equipment, you must be an Australian Citizen or Permanent Resident.
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📌 Administrative Assistant Victoria
🏢 Vic Wash Laundry Equipment
📍 Victoria