- Permanent full time
- Moorabbin location
- Strong administrator with document control experience
- Excellent salary

The Company:
An established Australian building services organisation is seeking an experienced Administration & Document Control Coordinator to provide high level administrative support while playing a key role in maintaining the company's Group Management System (GMS).

The Role:
Reporting to the Executive Assistant to the Managing Director, this is a varied position combining document control, audit support and administration, offering the opportunity to work closely with senior leadership and contribute to maintaining strong business systems and processes.

Key Responsibilities include:

- Provide confidential administrative support to senior management
- Take ownership of the day to day administration and maintenance of the Group Management System (GMS)
- Manage document control, version control and document registers, ensuring documents are correctly updated, replaced, archived and retained in accordance with company requirements
- Assist with internal and external audits and support the company in maintaining ISO accreditation requirements
- Assist with the rollout and ongoing administration of the Microsoft Dynamics CRM platform
- Coordinate project meetings, prepare agendas,



minutes and action registers
- Produce reports, presentations, spreadsheets and business documents
- Provide general administrative support including filing, scanning, archiving and document preparation

About You:

- 3–5 years' experience in an administration, executive support or document control role
- A minimum of 2 years experience in document control is essential
- Previous administration experience involving audits, quality systems or compliance documentation is ideal, particularly in an ISO accredited setting
- Strong computer skills. Experience supporting CRM systems or business software is highly regarded.
- Excellent communication, organisation and attention to detail
- Experience maintaining records, databases or document management systems
- A professional, confidential and customer focused approach
- Experience within construction, engineering, building services or a technical environment will be advantageous but is not essential

If you're a strong administrator with document control experience looking for a varied role where you can make a real contribution to business systems, process improvement and project support, we'd love to hear from you. Apply NOW!

📌 Administration & Document Control Coordinator (Moorabbin)
🏢 Australia Wide Personnel
📍 Moorabbin