We are currently recruiting on behalf of a growing, dynamic business based in Spring Hill seeking a detail-driven Administration Officer to join their team on a 4-day part-time basis.

Working closely with the Managing Director, you will play a central role in maintaining financial integrity, optimising office systems, and keeping day-to-day business compliance running seamlessly. A core focus of this position will involve taking ownership of Xero administration, including data migration, account reconciliations, and routine financial upkeep.

Why this role?

This is a great role for those who may be starting out in their career and interested in developing in finance or operations down the track, or simply those wanting a role where they can balance work and life offering 4 days per week!

Key Responsibilities

- Manage day-to-day administration in Xero, ensuring accurate invoice processing, receipt tracking, and record-keeping.
- Assist in transitioning relevant financial data into Xero and maintaining data accuracy.
- Complete regular bank and account reconciliations, following up on any discrepancies or missing details.
- Help prepare month-end/year-end documentation and liaise with external accounting/payroll partners when required.
- Maintain internal company registers,



compliance records, and policy documents.
- Track key registration renewals and key business administrative deadlines.
- Provide broad operational support directly to the Managing Director.
- Maintain clean, organised data across business systems.
- Identify opportunities to streamline admin workflows and document standard procedures.
- Assist with the roll out of new systems or process improvements.

What We’re Looking For

- Practical, hands-on experience using Xero for daily accounting tasks and reconciliations.
- Proven track record in office administration and accounts administration.
- Robust proficiency in Microsoft Office (especially Excel).
- Exceptional attention to detail, discretion with confidential information, and the ability to work independently to manage competing priorities.

What’s on Offer?

- Work 4 days per week with a structured, reliable schedule.
- A fantastic entry level or step up opportunity offering long-term career development in finance/operations alongside great work-life balance.
- Long term career development opportunities within the mining and resources sector
- $75,000 FTE + superannuation

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📌 Administration Officer (Queensland)
🏢 Gordian Partners
📍 Queensland