We are a growing residential construction company dedicated to delivering high-quality homes and exceptional customer experiences. Our team values professionalism, teamwork, and attention to detail. We are looking for an organised and motivated Accounts Manager to manage our accounts team and ensure the smooth running of day-to-day accounts operations.

Key Responsibilities / Capabilities

Accounts Payable

Familiarity with filing purchase orders

Familiarity with pairing up supplier/ subcontractor invoices to purchase orders

Checking supplier/ subcontractor invoices against purchase orders

Processing supplier/ subcontractor invoices and accounts into Xero bill function

Processing supplier/ subcontractor invoice payment runs

Ensuring accuracy of invoice coding and compliance with company procedures

Reconciling supplier statements and processing payment runs

Establishing new trade subcontractors and suppliers in Xero and other accounting systems for payment processing

Setting-up and maintaining accurate records of subcontractor compliance documentation (e.g. insurances, ABNs, licences)

Setting reminders and monitoring directors’ financial and accounting deadlines to ensure all obligations are completed on time.

Maintaining strict adherence to payment deadlines, prioritising tasks and adjusting internal workflows to ensure all financial obligations are completed within required timeframes

Taking initiative and adapting to changing internal processes and priorities to ensure deadlines are consistently achieved

Accounts Receivable

Raising client invoices and progress claims in line with construction contracts & variations raised





Amending client progress claim schedules to meet bank requirements and project-specific requirements

Monitoring customer payments and following up outstanding accounts

Allocating customer payments & issuing receipts

Supporting bank reconciliations in Xero

Payroll Support

Assisting with and processing weekly/fortnightly payroll processing in Xero

Maintaining employee records (timesheets, leave, superannuation)

Ensuring compliance with Fair Work and ATO requirements

Preparing and lodging Australian Apprenticeship Incentive System claims and other applicable government benefit and incentive claims

General Accounting & Administration

Assisting with monthly reporting, data entry, and reconciliations

Supporting budgeting and cost tracking for projects

Liaising with project managers, subcontractors, suppliers, and clients regarding accounts matters

Answering phone calls and assisting with general office enquiries in a professional manner

Filing, maintaining records, and performing other administrative tasks as required

Bank Reconciliations

Entering credit card receipts into Xero Bills and reconciling the associated accounts

Posting Accounting Journals





Maintaining a strong understanding of Australian accounting and statutory lodgement requirements and due dates, including BAS, superannuation and payroll tax obligations

Skills & Experience

Previous experience in accounts, bookkeeping, or administration (accounting and construction industry experience highly regarded)

Strong attention to detail and accuracy with data entry and invoice matching

Thoroughly checking Accounts Administrator work, identifying discrepancies and errors, and making or coordinating appropriate corrections

Comprehensive knowledge of Xero and other accounting software, including bank reconciliations, contacts, invoicing, receipts, bills, payroll, superannuation and reporting functions

Understanding of different business structures, including Sole Traders, Partnerships, Companies and Trusts, particularly when establishing subcontractors and suppliers

Maintaining a high level of accuracy, confidentiality, organisation and attention to detail across all accounting and administrative responsibilities

Intermediate MS Excel and Microsoft Office skills

Good communication and organisational skills

Ability to work both independently and as part of a team

Qualifications

Certificate IV in Accounting & Bookkeeping or Accounting Degree (highly regarded)

What We Offer

Opportunity to work within a supportive and skilled team

Exposure to the residential construction industry

Career growth and development opportunities

Job Type: Full-time

Experience: Accounts: 5 years (Required)

Work Authorisation: Australia (Required)

Work Location: In Person (Required) / Remote Position Not Available

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📌 Accounts Manager (Gosford)
🏢 Valletta Homes
📍 Gosford