We are seeking a highly capable, mature and discreet Executive Assistant to the CEO to provide high-level executive and administrative support across a growing group of engineering, manufacturing and infrastructure businesses.

This is a five-day, office-based role, working across the group's Melbourne locations, with the primary office environment spanning Broadmeadows, Derrimut and the CBD.

About the Role:

This is a traditional, high-level EA position suited to someone who understands that excellent executive support is often about anticipating what is needed before being asked.

You will work closely with the CEO, managing a broad range of executive, administrative, governance and project-related responsibilities while maintaining a high level of confidentiality and discretion.

A key component of the role will be supporting corporate governance and Board preparation, including the coordination and preparation of substantial Board materials.

The successful candidate will be comfortable operating in a rapid-moving environment with multiple projects and priorities underway across the group.

Key Responsibilities:

- Provide high-level, proactive EA support to the CEO.
- Manage the CEO's complex diary, meetings, priorities and competing demands.
- Prepare agendas, papers, presentations, reports and correspondence.
- Coordinate and prepare materials for Board and executive meetings.
- Support corporate governance processes and ensure Board documentation is accurate, complete and professionally presented.
- Review, edit and quality-check detailed documentation and reports.
- Coordinate meetings and follow up actions to ensure commitments are delivered.




- Assist with project coordination across the CEO's portfolio of businesses and initiatives.
- Liaise confidently with internal and external stakeholders at senior levels.
- Maintain highly confidential information and exercise sound judgement at all times.
- Anticipate the CEO's requirements and proactively stay ahead of deadlines and priorities.
- Bring structure and organisation to a busy and rapidly growing environment.
- Support broader executive requirements as the business continues to expand.

About You: You will be an experienced EA who is switched on, highly organised and exceptionally detail-oriented. You will understand the importance of being one step ahead and will take pride in getting things right the first time.

The CEO is looking for someone who is:

- Extremely strong on attention to detail.
- Discreet and highly trustworthy.
- Calm and composed in a fast-paced environment.
- Comfortable working autonomously and taking ownership.
- Naturally organised with excellent follow-through.
- Confident working with senior executives and Board-level stakeholders.
- Experienced in preparing complex documents and Board papers.
- Commercially minded and able to understand the bigger picture.
- Able to use initiative and anticipate what the CEO will need.
- Comfortable working five days a week in the office.

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on [0431 437 307](tel:0431 437 307) or [email protected]

Please note that due to the number of applications only successful applicants will be contacted.

📌 Executive Assistant to CEO (Melbourne)
🏢 Mars Recruitment
📍 Melbourne