Company Description Victorian Maxillofacial Surgeons (VMS) is a specialist oral and maxillofacial surgical practice located in the scenic Parkville precinct, with views over Melbourne Zoo and Princess Park. The team provides comprehensive care across the full scope of the specialty, including orthognathic surgery, facial trauma, dentoalveolar procedures, advanced dental implantology, sleep and airway surgery, and TMJ surgery.

VMS combines extensive clinical expertise with state-of-the-art techniques and advanced technology to deliver excellent patient outcomes. The practice operates in a modern, supportive clinical environment that is easily accessible, with ample free and timed parking nearby, making it a convenient workplace for team members and patients.

Role Description The Executive Assistant role is a on-site position based in Parkville, VIC, supporting senior clinicians and practice leadership in the day-to-day running of the clinic.

Responsibilities include managing calendars, scheduling patient appointments, and preparing correspondence and documentation. The role involves organizing files and records, and supporting practice operations such as reception coverage, patient communications, and liaison with referrers.

The Executive

Assistant will also assist with data entry, and follow-up tasks,



ensuring smooth workflow and timely communication across the practice. This position requires a patient focused, professional, detail-oriented individual who can prioritize effectively in a fast-paced clinical environment.

Qualifications

- Demonstrated Executive Administrative Assistance and Executive Support skills, including calendar management
- Strong Communication abilities, including explicit written and verbal communication with patients, clinicians, and external partners.
- Proven Administrative Assistance skills, such as document preparation, data entry, record keeping, and general office support.
- Previous experience in a healthcare, dental, or specialist medical practice environment is highly regarded.
- Proficiency with office software (e.g., Microsoft Office, practice management systems) and comfort with learning new digital tools.
- High level of professionalism, discretion, and respect for patient confidentiality and privacy standards.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities with minimal supervision.
- Relevant qualification in administration, business, or a related field, or equivalent experience.

📌 Executive Assistant (Parkville)
🏢 Victorian Maxillofacial Surgeons
📍 Parkville