Role Description The Executive Secretary at Lab of Tomorrow is a part-time, remote role focused on providing high-level administrative support to the leadership team. Daily responsibilities include managing calendars, scheduling meetings, coordinating virtual events, and organizing digital files and documentation.

The Executive

Secretary will prepare and format correspondence, reports, and presentations, as well as maintain accurate records of board and leadership meetings. The role also involves handling incoming communications, prioritizing inquiries, supporting company secretarial tasks, and ensuring timely follow-up with internal and external stakeholders. This position requires strong attention to detail, confidentiality, and the ability to work independently across time zones.

Qualifications

- Candidates should possess strong clerical skills, including document management, data entry, and digital filing.
- Candidates should possess excellent communication skills,



including qualified written and verbal communication and virtual meeting coordination.
- Candidates should possess experience in company secretarial work, such as preparing meeting agendas, minutes, and maintaining corporate records.
- Candidates should possess executive administrative assistance skills, including calendar management, travel coordination, and task prioritization.
- Candidates should possess customer service skills, including courteous stakeholder interaction, responsiveness, and problem resolution.
- Relevant qualifications include proficiency with office productivity tools (e.g., word processing, spreadsheets, online collaboration platforms) and strong organizational and time-management abilities.
- Previous experience in an executive support or administrative role and familiarity with remote work tools and practices are beneficial.

📌 Executive Secretary (Australia)
🏢 Lab of Tomorrow
📍 Australia