Help Build the People, Culture and Capability Behind One of Western Australia's Established Transport Businesses

Varley Transport is a highly respected Western Australian family-owned transport and logistics group with a long history of providing critical services across energy, agriculture and specialised transport sectors.

The business has built its reputation through hard work, exceptional customer service, operational excellence and a strong commitment to safety.

As the organisation continues to grow and develop, it is seeking an experienced and highly capable HR Coordinator to provide practical, hands-on human resources support across the business and help strengthen its people, culture, systems and organisational capability.

While HR knowledge and technical capability are important, cultural fit is equally critical.

We are seeking someone who demonstrates humility, integrity, accountability, initiative, attention to detail and a genuine commitment to supporting both employees and management.

About the Role

Reporting to the CEO, the HR Coordinator will provide comprehensive human resources support across the employee lifecycle, from recruitment and onboarding through to employee development, performance management and separation.

This is a varied, hands-on HR generalist role within a busy transport and logistics environment.

You will work closely with management, supervisors and employees across the organisation, supporting recruitment, workforce planning, employee relations, HR administration, training and development, compliance, HR systems and reporting.

The successful candidate will be highly organised, approachable and commercially practical, with the ability to balance the needs of employees with the operational requirements of a growing business.

Key Responsibilities

Recruitment and Onboarding

- Coordinate end-to-end recruitment across operational and corporate roles
- Prepare job advertisements, employment contracts and position descriptions
- Conduct preliminary candidate screening and reference checks
- Coordinate interviews, pre-employment medicals and other employment requirements
- Manage employee onboarding and induction processes
- Coordinate probation reviews and onboarding follow-ups
- Support workforce planning and seasonal recruitment requirements
- Maintain talent pipelines for critical operational positions
- Coordinate recruitment advertising across SEEK, LinkedIn, industry networks and recruitment agencies The underlying Position Description specifically requires recruitment coordination across multiple platforms, candidate screening, interview coordination, talent pipelines and recruitment KPI reporting.

HR Administration and Employee Records

- Maintain accurate, confidential and compliant employee records
- Manage employee information within HR systems
- Process personnel changes, including promotions, transfers and remuneration adjustments
- Coordinate payroll inputs, leave, overtime and allowances
- Maintain organisational charts and reporting structures
- Monitor probation dates, employee milestones and service awards
- Conduct regular audits of employee records and documentation
- Assist with workers' compensation and return-to-work administration

Training and Development





- Coordinate employee training and professional development
- Maintain training records, licences, certifications and compliance requirements
- Coordinate external training providers and course bookings
- Maintain the organisation's training calendar
- Support performance management and employee development processes
- Coordinate apprenticeships and traineeships
- Assist with annual training needs analysis
- Support safety-related training and induction requirements

These responsibilities reflect the internal role's substantial emphasis on training coordination, certifications, performance development, apprenticeships, training needs analysis and learning-system administration.

Employee Relations and Compliance

- Provide practical HR guidance to managers and employees
- Support the interpretation and application of awards, employment legislation and workplace policies
- Assist with disciplinary, grievance and performance management processes
- Support workplace investigations and preparation of appropriate documentation
- Coordinate employment contract and wage reviews
- Monitor relevant changes to employment legislation and industrial instruments
- Support employee engagement, recognition and workplace culture initiatives
- Conduct exit interviews and assist with employee turnover analysis
- Maintain appropriate confidentiality when dealing with sensitive employee matters

HR Systems, Reporting and Continuous Improvement

- Prepare regular HR reports covering headcount, recruitment, turnover, absenteeism and training compliance
- Maintain HR metrics and workforce analytics
- Support HR budget preparation and workforce cost reporting
- Assist with HR policy development and review
- Maintain HR filing, document retention and compliance systems
- Support HRIS optimisation and data integrity
- Develop and maintain practical HR dashboards
- Identify opportunities to use technology and automation to improve HR processes
- Support continuous improvement across people systems, processes and reporting The position requires capability in HR reporting, dashboards, technology, HRIS optimisation and using technology to streamline systems and strengthen processes.

About You

You are a practical, organised and people-focused HR professional who enjoys working closely with both employees and management.

You are comfortable operating in a quick-paced environment where priorities can change quickly, and you understand that effective HR is about much more than administration. It is about helping the organisation recruit, develop, support and retain good people while maintaining appropriate standards, systems and compliance.

You will ideally bring

- 3–5 years' experience in an HR Coordinator, HR Generalist or similar role
- Diploma of Human Resources Management or equivalent qualification
- Bachelor's degree in Human Resources,



Business Administration or a related discipline highly regarded
- Current knowledge of the Fair Work Act, employment legislation, Modern Awards and industrial relations requirements
- Demonstrated recruitment and onboarding experience
- Experience supporting employee relations and performance management processes
- Strong HR administration and employee record management capability
- Experience with HRIS and workforce management systems
- Strong Microsoft Office skills, particularly Excel
- Experience preparing HR reports, metrics and workforce information
- Understanding of payroll coordination, leave and employment administration
- Knowledge of workers' compensation and workplace health and safety requirements
- Transport, logistics, resources, heavy industry or similarly operational industry experience highly regarded The Personal Qualities We Value

Technical HR knowledge matters.

How you work with people matters just as much.

The successful candidate will demonstrate:

- Humility
- Honesty and integrity
- Strong work ethic
- Accountability
- Initiative and self-motivation
- Excellent attention to detail
- Professionalism and discretion
- Strong interpersonal and communication skills
- A practical, solutions-focused approach
- Ability to handle confidential and sensitive information appropriately
- Confidence dealing with employees and managers at all levels
- Team-first attitude
- Willingness to roll up your sleeves and help where required
- Commitment to continuous improvement

This closely reflects the culture of teamwork, trust, integrity, respect, excellence and accountability described in the HR Position Description.

Culture Matters

This organisation is built on family business values.

It is a workplace where relationships matter, people are expected to take responsibility for their contribution, and everyone is encouraged to support the broader team.

The right person will enjoy being part of the business rather than operating as HR from the sidelines.

You will build trusted relationships with employees, supervisors and senior management while maintaining the independence, professionalism and confidentiality expected of an HR professional.

What We Offer

- Broad, hands-on HR generalist position
- Direct exposure to senior management and operational leaders
- Opportunity to influence people, culture and HR systems across the organisation
- Diverse workforce and operational environment
- Significant responsibility and autonomy
- Stable and growing organisation
- Supportive management team
- Family-owned culture
- Opportunity to improve and modernise HR systems and processes
- Long-term career opportunity
- Competitive remuneration package

This is an excellent opportunity for an experienced HR professional who wants to join a respected Western Australian business where people, relationships, accountability and performance genuinely matter.

If you are an organised, proactive and commercially practical HR professional who enjoys working in a hands-on environment and wants the opportunity to make a meaningful contribution across an organisation, we would welcome your application.

All applications will be treated in strict confidence.

📌 Human Resources Coordinator (Perth)
🏢 Varley Transport
📍 Perth