Our client is a well-established and highly regarded design and construction group, known for delivering high-quality projects across the commercial and residential sectors. With a collaborative culture and a strong pipeline of work secured through to 2027, they are now seeking an experienced Team Administrator to support their busy project delivery team on a fixed-term basis.

About the Role

This is a fantastic prospect for an organised and proactive administrator to provide dedicated support to project managers and site-based teams. Working closely with the wider delivery team, you will play a key role in keeping projects running smoothly, from documentation and compliance through to subcontractor coordination.

Key Responsibilities

- Providing day-to-day administrative support to project managers and site teams
- Coordinating subcontractor documentation, including inductions, insurances and compliance records
- Raising and tracking purchase orders and processing invoices
- Preparing, formatting and distributing project variations and associated documentation
- Maintaining accurate project files, registers and reporting trackers
- Assisting with the preparation of project reports, meeting minutes and correspondence




- Supporting scheduling, diary management and general office coordination as required
- Liaising with clients, subcontractors and internal stakeholders in a professional and timely manner

Skills & Experience

- Previous experience in an administrative role within the construction, design or building industry is essential
- Solid working knowledge of Microsoft Office (Word, Excel and Outlook); experience with construction management software is highly regarded
- Excellent organisational skills with the ability to manage competing priorities and deadlines
- High attention to detail, particularly when handling compliance and financial documentation
- Confident communication skills, both written and verbal
- A proactive, can-do attitude and the ability to work well within a team environment

What's on Offer

- Fixed-term contract through to May 2027, with the possibility of extension
- Competitive rate, commensurate with experience
- Southern Sydney location, office-based
- Join a reputable and collaborative design and construction team with a strong project pipeline

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📌 Team Assistant (City of Sydney)
🏢 Capstone Recruitment
📍 City of Sydney