Join our team as a Senior Medical Administration/Surgical Co-Ordinator Position for a high profile dermatology practice in Potts Point, Sydney, Australia.

This is a excellent opportunity to join a busy, rapidly expanding dermatology practice offering a full range of surgical and medical dermatological services including Mohs surgery.

The practice offers a range of therapies utilising the latest dermatological technology, with the focus being on skin cancer.

You will be working in an setting that is dedicated to ensuring that patients receive the highest level of patient care in a professional and comfortable environment.

You will be our ambassador of these values and will continue to develop and nurture this culture within the team.

This role is for a Medical Administration/Surgical Co-Ordinator to join the team, based in St

Luke’s Clinic, Potts Point. The role would be full-time.

 Close to public transport – 7 minute walk from Kings Cross Station and major bus routes

 Suit experienced Medical Secretary/Administrator

 $38-$42 per hour plus super depending upon experience The Role The main objective of the role is coordinating the day-to-day clinic functions and administration operations of the practice, always delivering exceptional service to patients and families attending the clinic.

You will be someone that is highly organised and always a step ahead of the doctor, having your finger on the pulse and ensuring that all reception and administrative tasks are completed efficiently allowing them to focus on what they love – taking care of the patients.

What is offered

 A welcoming and supportive team environment

 Comprehensive training and professional development opportunities





 Long-term career growth with opportunities to expand within the practice

 Competitive salary

Your Skills & Experience

 Previous experience as a Medical Administrator/Medical Secretary/Medical

Receptionist/Surgical Co-ordinator is desirable

 Able to multitask effectively, handling patient interactions, emails, and calls simultaneously

 Competent in using Xestro medical software is desirable but full training is available if required

 Advanced computer skills and comfortable with utilising digital technology to streamline practice processes and for efficiency

 Proficient in Microsoft Office and comfortable using medical software.

 You are passionate about providing an exceptional level of customer service

 Being the right hand of a busy specialist comes naturally to you, and you are always ten steps ahead on account of your thorough organisation, planning and action

 Passionate, energetic, results-focused and a ‘can do’ attitude. You are committed to a high level of integrity and professional standards

 A proactive problem solver who takes initiative and works well in a team

 A fast learner with the ability to absorb new information about procedures and processes

 A high level of numeracy skills and attention to detail

 You can work independently, self-motivated and always get the job done





 Highly-developed interpersonal skills to nurture good working relationships with patients,

other medical disciplines and hospitals

 Previous experience working for a specialist is a must

Your Duties & Responsibilities

 Answering of phone calls and attending to reception duties on clinic days

 Efficient management of all patient data, clinical appointments, procedures, clinical files,

correspondence and accounts

 Scheduling and effective management of patient bookings in Xestro software

 Be aware and have your finger on the pulse in relation to billing patient flow, patient care and theatre management

 Management and co-ordination of billings (consultation, surgical and health funds)

 Provide quotations to patients for procedures

 Coordinate surgery admissions, hospital paperwork and theatre lists

 Work closely with the doctor to ensure the best possible experience is provided by the clinic to the patients and families

 Monitoring and maintenance of office and medical equipment

 Coordinate accounts receivable and payable and maintain debt prevention

 Nurture and develop strong relationships with healthcare professionals and stakeholders within the health community

 Coordinate with external suppliers and advisers

How to Apply

 Please submit your CV and a Cover Letter addressing the following:

o Your availability and flexibility o Any previous specialist medical practice experience o Your experience with medical software and billing o Why you want to join this particular practice and how you’ll contribute to the success of the practice

We thank all applicants, but only those selected for an interview will be contacted.

📌 Medical Administration/Surgical Co-Ordinator Position (Sydney)
🏢 The Proper Recruiter
📍 Sydney