This is a high-impact Executive Assistant opportunity supporting three senior executives, with approximately 50% of the role dedicated to supporting a Head of within an established and growing business.

Acting as a trusted partner, you’ll play a key role in keeping the leadership team organised and operating efficiently. You’ll manage complex diaries, coordinate travel and meetings, prepare documentation, and provide proactive support that allows senior leaders to focus on their strategic priorities.

This role would suit a highly organised, proactive and confident Executive Assistant who enjoys working with senior stakeholders, thrives in a fast-paced environment and is comfortable taking ownership and working autonomously.

Key Responsibilities

- Provide high-level Executive Assistant support to three senior executives, with approximately 50% of the role supporting a Head of
- Manage complex and constantly changing diaries, calendars and meeting schedules
- Coordinate domestic and international travel, including flights, accommodation, itineraries and logistics
- Prepare meeting agendas, presentations, briefing packs and other executive documentation
- Manage correspondence, emails and communications on behalf of senior leaders
- Coordinate internal and external meetings, including room bookings, catering and stakeholder management
- Build strong relationships with internal teams and external stakeholders
- Manage expenses,



credit card reconciliations and invoice processing
- Assist with leadership meetings, team events, off-sites and ad hoc projects
- Act as a trusted point of contact, handling confidential and sensitive information with discretion
- Provide light-touch administrative support to the wider team and assist with the smooth running of the office

About You

- Proven experience as an Executive Assistant supporting senior executives, Heads of or C-suite leaders
- Strong diary management and complex travel coordination experience
- Exceptional organisational and time management skills
- Ability to confidently manage competing priorities in a fast-paced environment
- Proactive, solutions-focused approach with excellent attention to detail
- Strong written and verbal communication skills
- Professional, confident and comfortable engaging with stakeholders at all levels
- Strong Microsoft Office and systems experience
- Ability to work autonomously while remaining highly team-oriented
- Warm, approachable and team-oriented, with a genuine willingness to support those around you

The Prospect

This is a fantastic opportunity to join a caring and established business, working closely with a genuinely supportive and inspiring leader. You’ll have the opportunity to take ownership, build strong relationships across the business and play a valued role within the senior leadership team.

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📌 Executive Assistant 1:3 - Asset Management (New South Wales)
🏢 Mars Recruitment
📍 New South Wales