Project Administrator (Part-Time)

Landscape Architecture | Urban Design | Multidisciplinary Design Practice

Location: Melbourne

Employment Type: Permanent Part-Time (flexible working arrangements available)

About the Role

We are seeking a motivated and organised Project Administrator to join our national practice and support the successful delivery of our landscape architecture, urban design and multidisciplinary projects.

Working closely with Project Managers and the Business operations team, you will play an important role in ensuring projects are accurately established, maintained and supported through our project management systems.

This is an ideal opportunity for someone with 2–3 years’ experience working within a design practice who understands the importance of strong project administration, systems accuracy and supporting project teams to deliver successful outcomes.

The role offers flexibility and the opportunity to work across a diverse range of projects within a collaborative and creative environment.

Key Responsibilities

- Coordinate and administer the setup of new projects across our national practice and associated businesses
- Establish projects within project management systems, ensuring accurate project information, budgets, team allocations and key milestones are captured
- Support Project Managers with the development and maintenance of project programs and schedules
- Assist with the preparation and setup of invoicing schedules and project financial administration
- Maintain project records, documentation and reporting requirements
- Assist with project workflows, systems improvements and process consistency across studios
- Support Project Managers with ongoing project administration requirements
- Coordinate project information between teams to ensure accuracy and consistency




- Provide general administrative support to improve project delivery efficiency

About You

You will be a proactive and detail-oriented individual who enjoys working with project teams and improving the way things are organised and delivered.

You will have:

- 2–3 years’ experience in a project administration role within a landscape architecture, architecture, urban design, engineering or similar design practice
- Experience supporting Project Managers with project setup and administration
- Understanding of project management systems and workflows
- Experience administering project budgets, programs, invoicing schedules and project documentation
- Strong attention to detail and the ability to manage multiple priorities
- Excellent communication and organisational skills
- A willingness to learn, contribute and take ownership of tasks
- Confidence working independently while collaborating with a national team

Experience with project management systems such as Total Synergy, Deltek, Projectworks, Smartsheet or similar platforms would be highly regarded.

Why Join Us?

You will be joining a growing and collaborative design practice where your contribution directly supports the success of our projects and teams.

We offer:

- Flexible part-time working arrangements
- A supportive and collaborative workplace culture
- Exposure to a diverse range of landscape architecture and urban design projects
- The prospect to work closely with experienced project leaders
- A role that can grow with the practice and develop into broader project operations responsibilities

If you are passionate about design, systems and helping project teams succeed, we would love to hear from you.

To apply, please submit your resume and a brief cover letter outlining your experience and interest in the role to [email protected]. Applicants must have valid Australian work rights.

📌 Project Administrator (Melbourne)
🏢 REALMstudios
📍 Melbourne