Ventia Job Title: Project Coordinator Location: N/Sydney, Melbourne or Brisbane Ventia Offices Expected hourly rate: $40 + Super Hours of Work: Monday - Friday, Full Time, Casual Contract Length of Assignment: 31st August - 31st May Duties and Responsibilities - Provide day-to-day administrative and operational support to the field-based team.

- Coordinate travel arrangements, including bookings and preparation of travel itineraries.
- Manage uniform orders and monitor annual uniform allowances to ensure purchases remain within allocated limits.
- Manage fleet administration, including maintaining accurate fleet registers and recording vehicle allocations, swaps and changes.
- Coordinate new vehicle deliveries and allocations, as well as lease vehicle returns and required documentation.
- Assist field staff with vehicle accident claims, roadside assistance and other fleet-related requirements.
- Coordinate the ordering and allocation of IT equipment and maintain an accurate asset register, including serial numbers.
- Manage company credit card receipts and expense claims through SAP Concur, including uploading receipts,



categorising expenses and submitting claims within required monthly deadlines.
- Maintain accurate and up-to-date administrative records, registers and documentation across all areas of responsibility.

Essential

Experience - Previous experience in a Project Coordinator, Team Coordinator, Office Administrator, Operations Coordinator, or similar support role.

- Demonstrated experience providing administrative and operational support to remote or field-based teams.
- Experience coordinating travel bookings, accommodation, and itinerary management for multiple employees would be preferable.
- Experience using SAP Concur or similar expense management systems.

Key Skills & Attributes - Outstanding organisational skills and the ability to effectively manage multiple tasks and deadlines.

- A high level of accuracy and attention to detail.
- Solid interpersonal and stakeholder management skills.
- The ability to work independently and take initiative when resolving issues.
- Excellent communication skills, both written and verbal. working hours Full-Time benefits + Super

📌 Project Coordinator (North Sydney Council)
🏢 Skout Solutions
📍 North Sydney Council