This is a hands-on, people-focused position that sits at the heart of our Sydney operations, with responsibilities spanning across team coordination, office management, and senior leadership support. You'll be responsible for supporting our Partners in managing their time, priorities, and client commitments as well as ensuring the smooth day-to-day running of the Sydney office. It's a role that blends structure and flexibility, ideal for someone who enjoys working across multiple areas and thrives in a cooperative, fast-paced environment.

Key responsibilities

Managing calendars, booking travel, and processing expenses for four senior Partners

Assisting in the creation of presentations, client materials, and internal documents

Supporting marketing efforts such as email campaigns, event invitations, and webinar coordination

Maintaining client lists and assisting with debtor tracking and follow-ups

Collaborating with EAs across other locations and stepping in to support as needed





Acting as the primary liaison with our building management and ensuring the office remains clean, welcoming, and fully stocked

Coordinating onboarding for new team members, including equipment setup, orientation, and first-day support

Supporting offboarding by working with HR and IT to return equipment, deactivate access, and manage subscriptions

Organising snacks for the office, and special items for celebrations and team milestones

Taking the lead in organising client and team events, including logistics and catering

About you

Prior experience in office management and executive assistance

A proactive and positive attitude with exceptional organisational and communication skills

Confidence using tools like Microsoft Office, Docusign and Webinar tools

Someone who thrives in a fast-paced environment and enjoys helping others succeed

Someone who is a problem solver and uses their initiative to solve problems and issues as they arise

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📌 Executive Assistant (City of Sydney)
🏢 Vialto Partners
📍 City of Sydney