Please note this is a contract through to 31 December 2026, with the potential to transition to a permanent full-time position

About Imagine Experiences

Imagine Experiences is a leading events company specialising in the Finance and Property sectors. We create and deliver exceptional event experiences, from corporate conferences and incentive programs through to large-scale events and group experiences.

We are looking for an experienced and highly capable Senior Event Project Manager to join our team on a contract basis through to the end of 2026. For the right person, there is potential for the position to develop into a permanent full-time role.

The Role

This is a senior, hands-on role for an experienced event professional who can lead complex events from initial brief through planning, contracting, delivery and close-out.

You will take ownership of multiple event projects and client relationships, ensuring scope, timelines, budgets, suppliers, contracts and delivery are effectively managed.

Experience delivering large-scale events, festivals, high-volume group programs or international events will be highly regarded.

The successful candidate will be highly organised, commercially aware and confident making decisions in fast-moving event environments.

Key Responsibilities

- Lead event projects from initial brief through planning, contracting, execution and close-out.
- Develop and manage project plans, scopes, milestones, timelines, budgets, production schedules, risks, dependencies and key deliverables.
- Manage multiple projects concurrently, keeping priorities, deadlines, actions and stakeholders on track.
- Build strong client relationships and translate objectives, budgets and event requirements into effective event outcomes.
- Act as the senior client contact throughout the project lifecycle, managing expectations, approvals, scope and key milestones.
- Source and manage venues, suppliers, production partners, entertainment, transport providers and other event stakeholders.
- Manage supplier contracting, including reviewing proposals and agreements, confirming scope, deliverables, pricing and key terms, negotiating arrangements, and coordinating approvals and execution.
- Manage complex event logistics including registration, accommodation, travel, transport, guest movements, functions, production requirements and on-site operations.
- Plan and coordinate large group movements and high-volume attendee experiences.
- Support festival-style and large-format events, including site logistics,



infrastructure, crowd movement, programming and production requirements.
- Manage event registration, attendee communications, reporting and event data through EventsAir and other event technology platforms.
- Lead on-site operations and manage changes, challenges and competing priorities in real time.
- Maintain key project and operational documentation including event manuals, briefing documents, supplier schedules, risk registers, contingency plans and contract trackers.
- Brief and coordinate event staff, contractors, suppliers and stakeholders to ensure responsibilities, deadlines and deliverables are clear.
- Work collaboratively with marketing and creative teams to support event communications, attendee engagement and the overall guest experience.
- Lead project close-out and post-event reviews, including supplier and cost reconciliation, feedback and lessons learned.
- Contribute to continuous improvement across project processes, supplier relationships, contracting practices and event delivery standards.

International Events & Travel

International event experience is highly desirable, particularly across conferences, incentive programs or large group experiences.

The role may involve international destination and venue research, coordination with DMCs and suppliers, group travel and accommodation logistics, complex itineraries, and working across different time zones.

Candidates must be comfortable with domestic and potential international travel for site inspections and event delivery.

Experience & Skills

We are looking for someone who can demonstrate:

- Ideally 7+ years' experience in event management, event production, corporate events, incentive travel or a related field.
- Proven experience independently managing complex event projects end-to-end, including planning, contracting, delivery and close-out.
- Experience delivering large-scale events and/or events for large groups, ideally 500+ attendees.
- Festival, major event or complex multi-supplier event experience would be highly regarded.
- International event or incentive travel experience is highly desirable.




- Strong knowledge of event logistics, production, guest management and in office operations.
- Strong financial and commercial capability, including budgeting, cost management, supplier negotiation and contract administration.
- Strong project management capability, with the ability to manage scope, milestones, risks, dependencies, deadlines and budgets across multiple projects.
- Strong written and verbal communication skills and confidence working with senior clients, suppliers and stakeholders.
- Sound judgement, problem-solving skills and the ability to remain calm under pressure.
- A proactive, accountable approach with strong follow-through and attention to detail.
- Proficiency with EventsAir is preferred, along with strong general event technology skills.
- Flexibility to work outside standard business hours during event delivery periods and to travel as required.

The Person

This role will suit someone who has progressed beyond a traditional Event Executive position and is comfortable taking genuine ownership of complex event projects.

- Takes ownership and follows through.
- Is organised, practical and confident managing complex projects, contracts, budgets and timelines.
- Enjoys both detailed planning and on-site delivery.
- Builds strong relationships with clients, suppliers and colleagues.
- Anticipates issues and develops practical solutions.
- Works confidently and autonomously while remaining highly collaborative.
- Brings professionalism, energy and a genuine commitment to delivering exceptional event experiences.

What We Offer

- A senior, hands-on role working across exciting and high-profile events.
- Exposure to large-scale, group and potentially international event programs.
- The opportunity to take genuine ownership of event projects from planning and contracting through to delivery and close-out.
- A collaborative and supportive team environment.
- Work from home when not required on-site at events.
- Potential domestic and international event travel.
- Contract engagement through to the end of 2026, with the potential to transition into a permanent full-time position for the right candidate.

How to Apply

Submit your CV together with a brief cover letter to [email protected]

Please outline your relevant event experience, particularly any experience managing large-scale events, festivals, large-group movements, or international events, and explain why you would be a strong fit for Imagine Experiences.

📌 Senior Event Project Manager – Contract Position (Gold Coast)
🏢 Imagine Experiences
📍 Gold Coast