About the role

The Sales Administrator plays a critical role in supporting the sales function by providing high-quality administrative, marketing and transaction coordination throughout the property sales process. Acting as the central point of coordination for sales campaigns, the role ensures property transactions are managed efficiently, documentation remains compliant, and exceptional service is delivered to clients and stakeholders. Working within a fast-paced workplace, the Sales Administrator supports the sales team by maintaining accurate records, coordinating marketing activities, managing campaign timelines and facilitating seamless communication between vendors, buyers and external service providers.

Key responsibilities

- Provide comprehensive administrative support throughout the property sales process, ensuring documentation, compliance requirements and transaction milestones are managed accurately and efficiently

- Preparation of listing agreements, contracts and sales documentation

- Coordination of property listings from appraisal through to settlement

- Processing sales documentation, deposits, commissions and settlement administration





- Coordinate the administrative and logistical requirements of property marketing campaigns to ensure all advertising and promotional activities are delivered accurately and within required timeframes

- Coordinating photography, floorplans, copywriting, styling and other campaign services

- Uploading and maintaining property listings across CRM systems, agency websites and online property portals

- Liaising with vendors, purchasers, settlement agents, conveyancers and contractors

- Maintaining CRM databases and ensuring information accuracy

- Reception and telephone management

About you

- Sales administration and transaction coordination experience

- Property campaign coordination experience

- Marketing administration experience

- Client and stakeholder relationship management skills

- CRM and database management capability

- Real estate compliance and documentation knowledge

- Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint and Teams)

- Experience with real estate CRM platforms (Agentbox, VaultRE, Rex, PropertyMe or similar)

- Strong written and verbal communication skills

- Attention to detail and accuracy

📌 "Varied Sales Administration Role | Real Estate | Career Growth & Team Culture" (Perth)
🏢 Limnios Property Group
📍 Perth