Our client is a well-established and highly regarded design and construction group, known for delivering high-quality projects across the commercial and residential sectors. With a team-oriented culture and a strong pipeline of work secured through to 2027, they are now seeking an experienced Team Administrator to support their busy project delivery team on a fixed-term basis.
About the Role
This is a fantastic chance for an organised and proactive administrator to provide dedicated support to project managers and site-based teams. Working closely with the wider delivery team, you will play a key role in keeping projects running smoothly, from documentation and compliance through to subcontractor coordination .
Key Responsibilities
Providing day-to-day administrative support to project managers and site teams
Coordinating subcontractor documentation, including inductions, insurances and compliance records
Raising and tracking purchase orders and processing invoices
Preparing, formatting and distributing project variations and associated documentation
Maintaining accurate project files, registers and reporting trackers
Assisting with the preparation of project reports,
meeting minutes and correspondence
Supporting scheduling, diary management and general office coordination as required
Liaising with clients, subcontractors and internal stakeholders in a professional and timely manner
Skills & Experience
Previous experience in an administrative role within the construction, design or building industry is essential
Solid working knowledge of Microsoft Office (Word, Excel and Outlook); experience with construction management software is highly regarded
Excellent organisational skills with the ability to manage competing priorities and deadlines
High attention to detail, particularly when handling compliance and financial documentation
Confident communication skills, both written and verbal
A proactive, can-do attitude and the ability to work well within a team environ ment
What's on O ffer
Fixed-term contract through to May 2027, with the possibility of extension
Competitive rate, commensurate with experience
Southern Sydney location, office-based
Join a reputable and collaborative design and construction team with a strong project pipeline
📌 Team Assistant Sydney
🏢 Capstone Recruitment
📍 Sydney
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