PHN Industry is looking for a capable, organised and proactive Administration Specialist to take ownership of the day-to-day administration that supports our workshop, service and commercial operations. You will sit at the centre of the business, working across Operations, Workshop, Sales, Stores and Management to make sure jobs are set up correctly, information is accurate, purchasing is followed through, timesheets are right, documentation is complete and invoices are processed without unnecessary delays.
Key responsibilities
Coordinating and maintaining administration behind jobs, including job setup and job administration
Maintaining accurate job information and records
Managing purchase orders, requisitions and supplier documentation
Supplier pricing and availability enquiries
Following up materials and outstanding purchasing requirements
Processing delivery dockets, receipting and invoice matching
Timesheet checking, entry and correction of discrepancies
Payroll and timesheet administration support
Managing estimates, quotations and job costing information
Processing customer purchase orders and approvals
About you
Highly organised and comfortable managing multiple priorities
Robust attention to detail
Follow things through to completion
Confident chasing outstanding information or actions
Comfortable working with tradespeople, supervisors, managers, customers and suppliers
Understand the importance of accurate information and documentation
Able to identify problems before they become bigger problems
Commercially minded and understand that administration directly impacts job profitability
Confident learning current systems and processes
Comfortable working in a fast-moving industrial setting
About us
PHN is continuing to strengthen and modernise the way we manage our workshop, jobs and commercial processes. The successful person will have the opportunity to make this role their own and have a genuine influence on how the business operates. You will work closely with the leadership and operational teams and will have visibility across the full life cycle of jobs.