Full Job DescriptionMJD Recruitment is partnering with a professional services business to recruit an Administrator / Operations Coordinator to provide operational and administrative support across teams.
This is a varied role suited to someone who enjoys being at the centre of operations, coordinating workflows, supporting consultants and maintaining robust relationships with clients and stakeholders.
With a strong focus on operational efficiency, the role will coordinate jobs from instruction through to completion, manage scheduling and logistics, maintain systems and reporting, and ensure client and service requirements are consistently met.Key ResponsibilitiesCoordinate new job instructions, allocation, scheduling and workload distributionManage inspection scheduling, travel arrangements and associated logisticsManage client portals, reporting requirements, SLAs and KPIsMonitor consultant workflows and support efficient job progressionMaintain accurate records across CRM, workflow and case management systemsPrepare operational reports, KPI dashboards and performance dataSupport invoicing, billing and job financial administrationProvide system support and guidance to consultants and operational staffCoordinate office supplies, equipment, PPE, uniforms,



inventory and procurementSupport document management, records and archive processesContribute to operational improvements, best practice processes and national team collaborationAbout YouPrevious experience in operational administration, coordination or business supportPrevious experience within the building or construction industry is highly regardedStrong organisational and time management skills with excellent attention to detailConfident communicator with strong stakeholder management skillsComfortable working across systems, reporting and operational dataStrong Microsoft Excel experience*Proactive problem solver with a continuous improvement mindsetAbility to manage competing priorities and work both independently and collaborativelyThis is a great opportunity for an experienced administrator or operations coordinator to step into a varied role where you can have a real impact on operational efficiency, stakeholder experience and the smooth delivery of services across a growing national team.Be careful - Don't provide your bank or credit card details when applying for jobs.
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📌 Operations Coordinator (Melbourne)
🏢 Mjd Recruitment
📍 Melbourne