Mackay Goodwin is one of Australia's fastest growing advisory and insolvency firms, operating nationally across multiple offices.
The firm is recognized for its structured, modern and high-performance approach to insolvency and restructuring.Due to continued growth, we are seeking an experienced Office Administrator to join our Brisbane office.
This role has been created to strengthen operational and compliance support and to absorb administrative responsibilities previously managed within executive operations.Key Responsibilities:Office & Operational SupportManage minimal front-of-house responsibilities including visitors, mail and managing incoming call tracker.Support general office presentation and organisationOrganise office events.
- office fun activations, Tuesday coffees, monthly massages, birthdays, staff lunches, Christmas Party and Melbourne Cup.Assist with onboarding/offboarding (desk, IT coordination, welcome/farewell).
Assist with staff and director travel coordination through self-serve system.Occasional restaurant bookings for Brisbane Directors.Assist operations team during peak periods with overflow tasks as directed by Head of People & Finance.Adhoc tasks such as ordering business cards, branded shirts etcRole Overview:This is not a traditional reception role.The Office Administrator is responsible for supporting the smooth day-to-day running of the Brisbane office while acting as the primary administrative liaison for ASIC, ATO and FEG matters.
The role ensures regulatory correspondence is tracked, deadlines are monitored,



and lodgments are escalated appropriately.The position plays a critical role in protecting compliance standards and reducing non-chargeable administrative burden on directors and managers.Act as the contact point for ASIC, ATO and FEG correspondenceMonitor and triage incoming regulatory notices and portal communicationsMaintain a live Communications Register tracking all regulatory mattersAllocate matters to responsible managers and track progressIssue reminders and escalate where deadlines are approachingFEG CoordinationTrack FEG claim correspondence and submission timeframesMaintain a FEG status tracker to ensure claims are progressingLiaise professionally with FEG representatives on administrative mattersCompliance & Register MaintenanceMaintain communications and regulatory registersAssist with maintenance of internal risk and compliance registersSupport administrative components of compliance reviewsSkills & ExperiencePrevious experience in qualified services (insolvency, accounting, legal or corporate administration preferred)Exposure to ASIC, ATO or FEG processes highly desirableStrong organizational skills and deadline management capabilityHigh attention to detailConfident written and verbal communication skillsExperience working with practice management systems (IPS experience advantageous)Proficiency in Microsoft 365High attention to detail, with a focus on accuracy and complianceAbility to work collaboratively with senior leadership and cross-functional teams.Be careful - Don't provide your bank or credit card details when applying for jobs.
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📌 Administrative Assistant - Part Time - Brisbane
🏢 Mackay Goodwin
📍 Brisbane