Fullarton Clinic is seeking a dedicated Administration Officer to join our team in a full-time or part-time capacity.
Based in Epping VIC ****, this role is central to the smooth operation of our hospital.
This position offers the opportunity to make a real difference in a healthcare environment, where your organisational skills and attention to detail will directly contribute to the quality of patient care we deliver.What you'll be doingOrganise and record regular administration and executive meetingsAssist with payroll processing and general HR managementAssist the CEO with general administrative duties and calendar managementManage the administration of reception/ward areasAnswer and redirect callsOrganise appointments and prepare admission paperworkConduct follow up requests and make reminder calls for visitsMaintain accurate and effective record management systems including preparation of medical records/formsCo-ordinate with staff from other departmentsComplete other clerical tasks such as data entryMaintaining patient confidentiality and accurate medical recordsProviding overall administrative support to the team leader, medical and clinical staffWhat we're looking forStrong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines consistentlyExcellent written and verbal communication skills, with the ability to interact professionally with patients,



clinical staff and external stakeholdersProficiency in Microsoft Office applications (Word, Excel, Outlook) and experience with practice management or scheduling softwareExperience with payroll support and Xero softwareProven experience in an administrative or office support role, preferably within a healthcare or medical settingAttention to detail and accuracy, particularly when handling sensitive patient informationA customer service-oriented approach with the ability to maintain composure in a busy, sometimes pressurised environmentUnderstanding of and commitment to patient confidentiality and compliance with health information privacy legislationAbility to work independently and as part of a team, demonstrating initiative and reliabilityAbout usFullarton Clinic is Melbourne's premium private hospital for Mental Health and Addiction Recovery, providing care in a calm, safe and thoughtfully designed setting.
With creative facilities and a patient-first approach, we provide discreet, comprehensive treatment and seamless support to help people move towards sustainable wellness and better days ahead.
Fullarton Clinic is a 65 bed hospital, providing overnight stay, day stay and outpatient consultation services.Be careful - Don't provide your bank or credit card details when applying for jobs.
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📌 Administration Officer (Victoria)
🏢 Fullarton Clinic
📍 Victoria