mySAM Services Pty Ltd – Murphys Creek QLDElectrical & Construction Services | Part time/Full-timeAre you the person who keeps the office running when everyone else is in office?
We're a growing electrical and construction business looking for an experienced Administration & Scheduling Coordinator who understands the construction industry inside and out.This is not an entry-level administration role.
We're looking for someone who can confidently manage multiple priorities, understand construction processes, work independently, and keep our business operating efficiently.If you have extensive experience in the construction and service industries, understand QBCC requirements, client contracts, bookkeeping, and can confidently coordinate jobs from start to finish, we'd love to hear from you.About the RoleYou'll play a critical role in supporting our electricians, project managers and customers while ensuring the office runs smoothly every day.Your responsibilities will include:Scheduling and coordinating service work, maintenance and project jobsManaging ServiceM8 including job creation, scheduling, invoicing and documentationLiaising with clients, suppliers, subcontractors and field staffPreparing quotes, variations, purchase orders and invoicesManaging client contracts and ensuring contractual documentation is maintainedAssisting with QBCC compliance, licensing and required documentationBookkeeping duties including accounts payable,



accounts receivable and bank reconciliationsSupporting payroll preparation and financial administrationMaintaining accurate records across Xero and ServiceM8Monitoring workflows and ensuring jobs progress efficiently from booking through to completionProviding exceptional customer service while resolving enquiries professionallyTaking ownership of office administration and identifying improvements without being promptedTo be considered for this role, you must have:Bookkeeping qualification (Certificate IV in Bookkeeping & Accounting or equivalent)Extensive administration experience within the construction and service industriesStrong understanding of QBCC requirements and complianceExperience managing client contracts and construction documentationExcellent organisational and time management skillsHigh level of attention to detailStrong written and verbal communication skillsAbility to prioritise workloads and work autonomouslyProfessional, confident and proactive approachHighly RegardedExperience within the electrical industryUnderstanding of project administrationExperience with scheduling trades and techniciansKnowledge of procurement and supplier managementExperience supporting multiple projects simultaneouslyExperience using XeroExperience using ServiceM8What You'll BringTakes ownership and gets things doneCan confidently make decisions when managers are off-siteThrives in a fast-paced environmentThinks ahead rather than waiting for instructionsEnjoys solving problems and improving processesBuilds robust relationships with customers and tradesIs reliable, accountable and genuinely enjoys being the backbone of a busy businessWhy Join Us?
We're building a business where good people are trusted to do what they do best.In return, we offer:A secure, long-term positionCompetitive salary based on experienceA supportive, down-to-earth teamGenuine autonomy and responsibilityOpportunities to grow with a successful and expanding businessA varied role where every day is different
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📌 Administration & Scheduling Coordinator (Queensland)
🏢 mySAM Services
📍 Queensland