Administration Assistant (Marine Industry, Yamba)Polaris Marine Group is a trusted name in the Australian maritime sector, delivering high-quality marine services along the east coast.
Our areas of expertise include:Inshore and offshore towageMarine construction and maintenanceVessel and barge hireShipbuilding and repairsCrew managementHarwood Marine (Polaris Marine Dockyards) is a key division within our group, operating a 3,000T slipway and a 440T travel lift.
We support a wide range of services, including vessel maintenance, refits, and marine salvage & disposal.About the RoleWe are on the lookout for an Administration Assistant who can provide efficient administrative support to our Supervisor/Managers on location, in Yamba NSW.Assisting with documentation, record keeping, and other general office administration, you will play a key role in helping us to keep things on track.This role will also assist with payroll and cover some of the AP/AR function, from time to time, when your colleagues take leave.Jam packed with administrative responsibilities, and scope to learn many new things, this role is guaranteed to keep you busy - all day, every day.If you have plenty of natural drive, and a positive outlook, we are keen to hear from you!
ResponsibilitiesGeneral AdministrationProvide day-to-day administrative support to management and staffManaging incoming phone calls, emails, and correspondence.Maintain filing systems (electronic and hard copy)Prepare letters, reports, spreadsheets,



and other documents.Order office supplies where requiredDocument and Records ManagementMaintain recordsEnsure documents are filed in accordance with proceduresAssist with document control processes where requiredScheduling and CoordinationAssist with scheduling meetings, appointments, and travel arrangements where requestedPrepare meeting rooms and keep tidy / organisedRecord and distribute minutes where required.Key Performance IndicatorsAccuracy and quality of administrative workTimeliness of task completionDocument and record management complianceResponsiveness to internal and external requestsProfessional communication and teamworkContribution to effective office operationsAbout YouPrevious experience in an administrative or office support roleCertificate III or IV in Business Administration or similarBookkeeping experience or certification is desirableStrong organisational and time management skillsHigh level of attention to detailEffective written and verbal communication skillsAbility to manage multiple tasks and prioritiesProficiency in Microsoft Office – Word, Excel, Outlook, PowerPointBookkeeping highly desirableWhat We OfferA key leadership role with a respected marine services companyStable full-time employment based in the scenic Northern Rivers region of NSWOpportunity to make a tangible impact on high-value projectsPlease note:This is a site-based role located in Harwood, NSWSponsorship is not available for this positionOnly shortlisted candidates will be contacted
#J-*****-Ljbffr

📌 Administration Assistant (Marine Industry, Yamba) (New South Wales)
🏢 Polaris Marine
📍 New South Wales