Executive Support Officer – Be the Heart of Our Team!
We're searching for a driven and skilled Executive Support Officer to join our team.
In this role, you'll support our Managing Director, partner closely with our HR Director, and take ownership of the administrative operations that keep our organisation performing at its best.This is a high-impact position perfect for someone who loves being at the centre of activity, excels at organisation, and enjoys building strong relationships across a team.Key Duties and ResponsibilitiesAs the Executive Support Officer, you'll have the autonomy to shape systems and processes, support business initiatives, and elevate the experience of everyone who interacts with our organisation.This role is ideal for someone who loves variety, ownership of their role, and the satisfaction of enabling others to succeed.Manage the Managing Director's complex calendarCoordinate Senior Management Meetings and Regional Leadership MeetingsDraft polished correspondence, announcements, and presentationsPrepare agendas, minutes, and follow-up actionsHandle sensitive information confidentiallyOversee all administrative and reception functionsCoordinate events, meetings, conferences, and trainingManage expenses, purchase orders, and invoicingBuild strong internal relationships and support a positive team cultureMaintain workplace standards, meeting rooms, and 5S requirementsAct as back-up for payroll and other admin dutiesBe the face of the business—welcome visitors, manage calls, and handle daily mailArrange domestic and international travel for the businessCreate detailed itineraries and support last‐minute changesLiaise with travel suppliers to ensure value, quality,



and efficiencyPosition descriptionDomainPerformance and SupportJob field / Job profileAdministrative - AdministrativeJob titleExecutive Support OfficerEmployment typePermanentProfessional categoryAdministrative staffPart time / Full timeFull-timeJob descriptionExecutive Support Officer – Be the Heart of Our Team!
We're searching for a driven and professional Executive Support Officer to join our team.
In this role, you'll support our Managing Director, partner closely with our HR Director, and take ownership of the administrative operations that keep our organisation performing at its best.This is a high-impact position perfect for someone who loves being at the centre of activity, excels at organisation, and enjoys building strong relationships across a team.Key Duties and ResponsibilitiesAs the Executive Support Officer, you'll have the autonomy to shape systems and processes, support business initiatives, and elevate the experience of everyone who interacts with our organisation.This role is ideal for someone who loves variety, ownership of their role, and the satisfaction of enabling others to succeed.Executive SupportManage the Managing Director's complex calendarCoordinate Senior Management Meetings and Regional Leadership MeetingsDraft polished correspondence, announcements, and presentationsPrepare agendas, minutes, and follow-up actionsHandle sensitive information confidentiallyBusiness Support & Office OperationsOversee all administrative and reception functionsCoordinate events, meetings, conferences, and trainingManage expenses,



purchase orders, and invoicingBuild strong internal relationships and support a positive team cultureMaintain workplace standards, meeting rooms, and 5S requirementsProvide general admin support across departmentsAct as back-up for payroll and other admin dutiesBe the face of the business—welcome visitors, manage calls, and handle daily mailTravel ManagementArrange domestic and international travel for the businessCreate detailed itineraries and support last‐minute changesLiaise with travel suppliers to ensure value, quality, and efficiencyBut what else?
(benefits, specificities, etc.)Why SAFRAN?
At SAFRAN, you're joining a global organisation known for excellence, innovation, and impact.
You'll work with a talented, supportive team—and your contribution will be noticed, valued, and appreciated.We offer:5 weeks of annual leaveAccess to health and wellbeing programs (post probation)Holistic Employee Assistance Program (EAP)Free onsite parking at our Bankstown Airport locationOngoing training, career development, and genuine progression opportunitiesA collaborative workplaceCandidate skills & requirementsQualifications in business administrationMinimum 5 years' experience in executive or business supportStrong Microsoft 365 skills (Outlook, Word, Excel, Teams, PowerPoint)Experience with travel bookings, expenses, and document formattingExcellent English communication skillsPersonal QualitiesHighly organised and proactiveAbility to juggle multiple tasks calmly and professionallyStrong interpersonal skills and relationship-building capabilityReliable, discreet, and self‐motivatedEnergetic, team‐oriented, and adaptableLogical thinker with robust attention to detail and follow-through
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📌 Executive Support Officer (New South Wales)
🏢 Safran Group
📍 New South Wales