Laurus Education is seeking a highly organised, passionate and detail oriented Higher Education Administrator to support the organisation, administration and recordkeeping of Laurus Higher Education's formal academic governance bodies.This is an excellent opportunity for an experienced administrator with strong committee or governance support skills who understands the importance of accuracy, confidentiality and professional documentation within a regulated higher education environment.This is a Part time basis (0.6 FTE - 0.8 FTE)About the RoleThe Higher Education Administrator is a Part-Time Position (0.6 FTE - 0.8 FTE) located in Melbourne playing an key role in supporting the effective operation of Laurus Education's academic governance framework.
You will work closely with committee chairs, academic staff, the Chief Academic Officer and Risk, Quality & Compliance teams to ensure governance activities are organised, documented and maintained to a high professional standard.You will coordinate meetings across key academic governance bodies, including the Academic Board, Board of Examiners, Learning and Teaching Committee and Course Advisory Committee.
The role will also maintain governance calendars, action registers, policy registers and committee records, ensuring documentation is accurate, accessible and audit-ready.The role requires a high level of attention to detail, discretion and written communication, with the ability to manage multiple deadlines and sensitive information in a professional and regulated environment.Key ResponsibilitiesCoordinate meetings, agendas,



papers and minutes for academic governance committeesEnsure meetings are properly organised and documentation is prepared and circulated within required timeframesMaintain accurate records of decisions, actions and outcomesMaintain the annual academic governance calendar and committee schedulesTrack action items and follow up with relevant stakeholdersMaintain an organised and accessible governance recordkeeping systemMaintain governance records in line with institutional and regulatory requirementsSupport accurate records of committee membership, terms of reference, quorum and meeting requirementsAssist with audit and regulatory documentation as requiredMaintain the academic policy and procedure register, including version control and review schedulesCoordinate policy reviews, approvals and updates through relevant governance processesSupport academic correspondence and administrative processes on behalf of the Chief Academic OfficerAct as a professional point of contact for committee members, academic staff and external stakeholdersPrepare transparent and professional correspondence, documentation and meeting materialsEscalate sensitive or complex matters appropriatelyHandle academic governance, student and other sensitive information with a high level of discretionMaintain accurate,



secure and confidential records in accordance with organisational requirementsAbout YouYou are an organised and reliable administrator with excellent attention to detail and strong written communication skills.
You are comfortable working with committees, managing deadlines and handling confidential information, and you take pride in producing accurate and professional documentation.You will bring:Strong committee, governance or secretariat administration experienceExcellent minute-taking and written communication skillsStrong organisational and time management capabilityHigh attention to detail and accuracyProfessional judgement and discretionConfidence using Microsoft Office and document management systemsThe ability to manage competing priorities independentlyNice to have (but not essential) :Experience within higher education or academic administrationExcellent written English and documentation skillsStrong proficiency with Microsoft Office, including Word, Excel and OutlookUnderstanding of academic governance structures.Familiarity with TEQSA and the Higher Education Standards Framework (HESF)Experience with SharePoint or similar document management systemsDiploma or Certificate IV in Business Administration or a related fieldWhy Join Us?
Join a growing higher education provider where your work will directly contribute to strong academic governance, institutional quality and regulatory confidence.This 0.6 FTE - 0.8 FTE part-time opportunity provides the chance to work closely with senior academic leaders and contribute to the effective governance and administration of a dynamic higher education environment.For any questions, feel free to reach out at Dennise Loyo on ************ or at ******
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📌 Higher Education Administrator (Melbourne)
🏢 Laurus Education
📍 Melbourne