Data & Invoicing Officer – Transport & Logistics
About Us
MUVE Logistics is a growing transport and logistics business committed to delivering reliable, high-quality solutions for our customers. We operate in a fast-paced environment where accuracy, collaboration and exceptional service are at the heart of what we do.
Position Overview
We are seeking a highly organised and detail-oriented Data & Invoicing Officer to join our Finance team.
Reporting directly to Toni, our Finance Manager, this role will provide essential support across invoicing, data entry, reconciliations and general finance administration. You will work closely with our operational and customer service teams to ensure billing information is accurate, complete and processed on time.
This is an excellent opportunity for someone with robust attention to detail who enjoys working with numbers and wants to develop their experience within the transport and logistics industry.
Key Responsibilities
Invoicing and Finance Support
Prepare and issue accurate, timely invoices for transport, freight and logistics services.
Review supporting documentation and verify rates, charges and customer billing information.
Liaise with operational, customer service and finance teams to resolve invoicing discrepancies.
Assist with transaction reconciliations and general finance administration.
Support accounts receivable activities, including monitoring outstanding invoices and following up on payments.
Respond to internal and customer invoicing enquiries professionally and promptly.
Data Entry and Record Management
Enter and maintain accurate financial and operational data across relevant systems.




Review data for completeness and identify errors or inconsistencies.
Maintain organised invoicing records and supporting documentation.
Assist with audit preparation and internal reporting requirements.
Ensure sensitive financial and customer information is handled appropriately.
Process Improvement and Reporting
Support Toni with improving invoicing processes and reducing billing errors.
Identify recurring discrepancies or process gaps and assist with practical solutions.
Help prepare regular invoicing, revenue and accounts receivable reports.
Analyse billing data and highlight issues requiring further investigation.
Skills and Experience
Previous experience in invoicing, billing, accounts administration, data entry or a similar finance-support role is preferred.
Experience within transport, freight, logistics or a similarly fast-paced operational environment will be highly regarded.
Strong attention to detail and a high level of accuracy.
Confident Microsoft Excel and general computer skills.
Strong organisational skills and the ability to manage competing deadlines.
Clear written and verbal communication skills.
A proactive approach to identifying and resolving discrepancies.
Ability to work collaboratively with finance, operations and customer service teams.
Willingness to learn and develop within the role.
Why Join MUVE Logistics?
Join a growing Australian transport and logistics business.
Work closely with an experienced Finance Manager.
Gain exposure to finance, invoicing and operational processes.
Be part of a collaborative and supportive team environment.
Develop your skills within a fast-moving industry.
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📌 Data & Invoicing Officer - Transport And Logistics (Melbourne)
🏢 Muve Logistics
📍 Melbourne