Administrative Assistant - Tasmanian Clinical Genetics Service *******L2)
Department of Health
Hospitals & Primary Care - Hospitals Sth
Hospitals Sth - WACS
Applications must be submitted by Sunday 30 August, *******:55 PM
Sunday 30 August, *******:55 PM AEST
Award/Classification:
Health and Human Services (Tasmanian State Service) Award, General Stream, Band 2
$68,854 to $73,947 per annum
Employment type:
Permanent, full time
Region:
South
Location:
Level 4, 70 Collins St, Hobart
Provide frontline administrative support for a specialist Genetic Services unit, managing referrals, patient appointments, medical databases, family pedigree records, and communication between patients, clinicians, and external agencies
The Role
Perform reception duties including fielding telephone inquiries and ensuring a flow of communication within the unit and between the unit and other Agencies.
Maintain both hospital and Genetic Services databases by processing incoming referrals; and entering and updating patient's personal details including patient contact with the service. Book patient appointments and mail out appointment documentation including family history questionnaires to newly referred patients.
Draw and update family trees using pedigree drawing software.
You will need
Demonstrated office administration skills including the ability to complete a wide range of tasks with a high degree of accuracy whilst working under minimal supervision and within established guidelines.
Sound knowledge and experience in the use of software packages for the operation and production of reports and spreadsheets together with a willingness and the ability to learn new software applications.
Effective time management and organisational skills and a demonstrated ability to meet deadlines, prioritise and effectively exercise judgement and discretion in completing day to day tasks.
Note:



- Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.
Details of appointment
Permanent full time, day worker position, working 76 hours per fortnight, commencing as soon as possible.
*Notwithstanding hours to be negotiated with the successful applicant.
Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.
$68,854 to $73,947 per annum. Our Employer 12% superannuation contribution is on top of this amount.
Salary range is in accordance with Public Sector Unions Wages Agreement ****.
Salary Packaging
You'll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.
Benefits available to eligible candidates
Professional development and accelerated pathways.
A range of leave entitlements, including study leave and Professional Development Support.
Fitness Passport - You, and your family can access 40+ fitness facilities across Tasmania for just $***** per week per person, or $***** for a family.
More information about our Employee Benefits can be found here
Note: - Please refer to the Application Guide for more information of pre-employment check.
Download the Statement of Duties and any Associated Documents
We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.
For more information




Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.
What it is like working at the Department of Health?
Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!
Department of Health has achieved the "Carer Accredited Employer Status" providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act ****).
Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.
Health and Human Services (Tasmanian State Service) Award, General Stream, Band 2
$68,854 to $73,947 per annum
Employment type:
Permanent, full-time
Region:
South
Location:
Level 4, 70 Collins St, Hobart
Provide frontline administrative support for a specialist Genetic Services unit, managing referrals, patient appointments, medical databases, family pedigree records, and communication between patients, clinicians, and external agencies
Health and Human Services (Tasmanian State Service) Award, General Stream, Band 2
$68,854 to $73,947 per annum
Employment type:
Permanent, full-time
Region:
South
Location:
Level 4, 70 Collins St, Hobart
Provide frontline administrative support for a specialist Genetic Services unit, managing referrals, patient appointments, medical databases, family pedigree records, and communication between patients, clinicians, and external agencies
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📌 Administrative Assistant - Tasmanian Clinical Genetics Service (Hobart)
🏢 Audit
📍 Hobart