Wightons Lawyers is a progressive, mid-tier regional law firm with offices in Geelong, Corio, Ocean Grove and Winchelsea.
As one of the leading law firms in the Greater Geelong region, we pride ourselves on delivering professional legal services that exceed our client's expectations in a prompt, professional, honest and effective manner.
Our slogan "We'll be there" reflects our focus on offering both excellent legal services to our clients and providing a supportive environment for our team.
ABOUT US
Wightons Lawyers is a progressive, mid-tier regional law firm with offices in Geelong, Corio, Ocean Grove and Winchelsea.
As one of the leading law firms in the Greater Geelong region, we pride ourselves on delivering professional legal services that exceed our client's expectations in a prompt, professional, honest and effective manner.
Our slogan "We'll be there" reflects our focus on offering both excellent legal services to our clients and providing a supportive workplace for our team.
ABOUT THE POSITION
We are seeking an experienced Legal Assistant to join our diverse commercial law department.
Commercial Team
Wightons Lawyers commercial team consists of four Directors (including two Accredited Specialists & Notary Public), four Lawyers and four Legal Assistants.
This position will see you working across a variety of commercial fields (with no two days the same):
Property Law
Wills & Estates
Commercial & Estate Litigation
Retail & Commercial Leasing
Buying & Selling businesses
Incorporated Associations
Business structuring & succession planning
Partnership agreements & shareholder agreements
Company Incorporations
Charitable Trusts
Notary Public
Responsibilities
Opening files (electronic & hardcopy);
Transcription of dictation;
Preparation of:
Wills & Powers of Attorney
Probate documents
Affidavits
Court documentation
Correspondence (letters, emails, diary notes) - as directed by Lawyers
Diary management / making appointments;
Attending client appointments with Lawyers to witness documents;
Answering, responding to and forwarding calls;
Being a key contact for clients, other parties and Solicitors;
Taking detailed diary notes and messages;
Filing;
Invoicing;
Time & cost recovery entry;
Archiving;
Miscellaneous tasks, ie. photocopying, scanning;
Lodging Court documentation via various online portals;
Preparation of PEXA online workspaces;Accessing and uploading information to Duties Online (DOL);
Preparation of Estate distribution documentation (under Lawyer guidance);
Requesting payments (via document management system).
Software Packages
Microsoft Office suite;
LEAP Legal Software;
Various online Court and Victorian Government portals.
Skills & Experience
experience working in a wills and estates, commercial law or property law team (desirable);
accurate typing;
a flexible and helpful attitude;
attention to detail;
confidence in dealing with clients, Solicitors and other parties (on phone and in person); and
Microsoft Office.
Values & Employee Benefits
We value work-life balance, prioritise health and believe in fostering a positive, understanding and supportive work environment.
Monthly rostered half day off (following probation period);
Regular social functions;
Dedicated monthly on-site massages;
Generous Parental leave policy;
Employee wellbeing initiatives including access to Employee Assistance Program (EAP).