Fresenius Medical Care – Macquarie Park NSW
To deliver accurate, timely, and professional customer service support across order processing, customer enquiries, and issue resolution, while contributing to continuous improvement initiatives and supporting business objectives in line with agreed KPIs, SLAs, and internal processes.
Key responsibilities
Order & Transaction Management
Process all order types accurately and in accordance with company procedures.
Manage credit and debit note processing, ensuring appropriate approvals and documentation.
Process and manage Return Goods Authorisations (RGAs).
Coordinate Free of Charge (FOC) orders and demo equipment requests.
Review and manage delivery blocks and billing blocks, working with internal stakeholders to resolve issues
Customer Support & Communication
Respond to inbound and outbound customer calls in a professional and timely manner.
Monitor and manage the customer service inbox and/or ticketing system to ensure enquiries are actioned within agreed SLAs.
Respond to customer enquiries relating to orders, deliveries, invoices, products, and services.
Liaise with internal teams (logistics, finance, sales, operations) to resolve customer issues efficiently
Order, Delivery & Invoice Oversight
Monitor open orders to ensure timely processing, delivery, and closure.
Track deliveries and proactively manage delays or exceptions.
Support invoice management, including investigation and resolution of invoice queries and disputes.




Complaint & Issue Management
Receive, investigate, and coordinate resolution of customer complaints in line with company processes.
Ensure complaints are documented, escalated where required, and closed within agreed timeframes.
Identify recurring issues and contribute to corrective and preventative actions.
Participate in project work related to customer service, systems, processes, or service improvements.
Identify opportunities for process improvement and contribute to initiatives that enhance efficiency, accuracy, and customer experience.
Support implementation of new systems, procedures, or changes to existing processes.
Assist with testing, documentation, and training where required
OH&S; and Compliance
Support OH&S; requirements and raise any identified risks or incidents through appropriate channels.
Ensure all activities are completed in compliance with internal policies, procedures, quality standards, and regulatory requirements.
Additional Responsibilities
Undertake additional duties as reasonably required by the Customer Service Manager in support of customer service operations and business objectives.
About you
Strong attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines.
Clear, professional written and verbal communication skills.
Solid problem-solving and stakeholder coordination abilities.
Experience with ERP systems (e.g. SAP) and ticketing systems preferred.
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📌 Customer Service Representative (Sydney)
🏢 Fresenius Medical Care
📍 Sydney