Luxury Skincare & Aesthetic Medicine | Melbourne CBD
An exciting opportunity is available to work directly with the founder of a growing, doctor-led cosmetics and aesthetic medicine group.
This is not a conventional receptionist or purely administrative position. We are looking for an intelligent, highly organised and resourceful person who wants to help build a distinctive Australian luxury skincare brand while supporting projects across cosmetic medicine, skilled education and events.
You will become the founder's trusted operational partner—helping transform ideas into well-organised, completed projects.
KEY RESPONSIBILITIES
Supporting the founder with priorities, correspondence, scheduling and follow-up
Coordinating cosmetic product development, packaging, manufacturers and suppliers
Monitoring orders, inventory, deliveries and project timelines
Supporting e-commerce operations and customer communication
Coordinating product launches, professional trainings, awards and special events
Preparing presentations, documents, spreadsheets and project plans
Liaising professionally with doctors, clinics, suppliers and business partners
Assisting with marketing coordination, social media content and brand presentation
Creating practical systems so that projects remain organised and nothing is overlooked
Researching opportunities and independently resolving day-to-day operational issues
ABOUT YOU
You are proactive, polished and exceptionally reliable.



You do not wait to be reminded—you anticipate, follow through and take pride in completing work to a high standard.
You will ideally have:
At least three years' experience in executive assistance, operations, project coordination, beauty, skincare, medical aesthetics or a premium consumer brand
Excellent written and spoken English
Strong organisational skills and meticulous attention to detail
Confidence communicating with senior professionals and international suppliers
Experience with Microsoft Office or Google Workspace; Shopify and Canva experience would be advantageous
Good commercial judgment and the ability to manage several priorities
Discretion, maturity and respect for confidential information
Genuine interest in skincare, aesthetics, luxury branding and business development
A long-term mindset and enthusiasm for growing with the organisation
WHAT WE OFFER
Direct involvement in developing an emerging Australian luxury skincare brand
Varied and meaningful work across cosmetics, medicine, education and events
Considerable responsibility, autonomy and opportunity for professional growth
A creative, entrepreneurial environment where strong ideas are valued
Melbourne CBD location with some flexibility after the initial training period
Initially three days per week, with the possibility of increasing as the business grows
Approximately $40–$48 per hour plus superannuation, depending on experience
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