Location: PortlandEmployment Type: Full-time / Part-time (options available for the right candidate)Start Date: Immediate StartRemuneration dependant on experience and age.
$28 to $36 per hour plus SuperWe are a busy and growing conveyancing firm seeking a friendly, organised and motivated Administration Assistant / Receptionist to join our team within our Portland Office.This is an excellent opportunity for someone who enjoys working with people, has strong attention to detail and takes pride in providing exceptional client service.
Previous experience in conveyancing, legal administration or a qualified office environment will be highly regarded, but we are also open to candidates who demonstrate the right attitude and willingness to learn.About the RoleAs the first point of contact for our clients, you will play an important role in ensuring the smooth day-to-day operation of our office.Greeting clients and visitors in a warm and professional mannerAnswering and directing incoming telephone calls and emailsManaging general enquiries and taking messagesProviding administrative support to our conveyancersOpening, closing and maintaining client filesPreparing and formatting correspondence and documentsData entry and maintaining accurate client recordsScanning, photocopying,



filing and document managementManaging incoming and outgoing mailAssisting with appointments, settlements and general office coordinationLiaising with clients, solicitors, real estate agents, banks and other relevant partiesProviding general administrative support as requiredAbout YouFriendly, professional and confident when dealing with clientsHighly organised with excellent attention to detailReliable, punctual and able to manage competing prioritiesA strong communicator with excellent written and verbal EnglishComfortable using Microsoft Office and learning new software systemsAble to work independently while also being a supportive team memberDiscreet and professional when handling confidential client informationProactive, positive and willing to learnResilient, driven and energised by working in a high-pressure industryWhat We OfferA friendly and supportive team environmentTraining and ongoing supportAn opportunity to develop your skills within the property and conveyancing industryA professional and positive workplaceVaried responsibilities and the opportunity to take on additional responsibilities as your experience growsFlexible work/life balance
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📌 Administration Assistant / Receptionist (Portland)
🏢 South West Conveyancing
📍 Portland