CLINIC OPERATIONS & ADMINISTRATION COORDINATORINIYA Clinic is looking for a highly organised, confident and proactive Clinic Operations & Administration Coordinator to support the day-to-day running of our busy aesthetics and medical clinic.This is a varied, hands‐on position.
We are looking for someone who can take responsibility, multitask effectively and make sure the clinic runs smoothly and professionally.Key ResponsibilitiesManaging reception and welcoming patients, doctors and practitionersAnswering telephone calls, emails, messages and client enquiriesManaging appointments, client records and general administrationTaking payments and assisting with patient check‐in/check‐outMaintaining Excel spreadsheets, records and operational documentsManaging clinic stock, carrying out regular stock checks and placing ordersLiaising with pharmacies, suppliers and external companiesSupporting doctors and practitioners during their clinic daysPreparing treatment rooms and ensuring the clinic is organised and readyAssisting with invoices, payments and financial administrationManaging room rental enquiries, viewings,
agreements and schedulesCoordinating maintenance, contractors and other external servicesAssisting with social media, marketing campaigns and content coordinationFollowing up outstanding tasks and ensuring deadlines are metHelping ensure the clinic remains clean, professional and well organisedWe're Looking For Someone Who Is:Highly organised and reliableConfident communicating with clients and professionalsFluent in spoken and written EnglishComfortable using Excel, email and computer systemsAble to multitask and prioritise effectivelyProactive and able to solve problems independentlyProfessional and presentableComfortable working in a busy clinic environmentGood with social media and basic marketingWilling to take ownership of responsibilities rather than waiting to be instructedPrevious experience in aesthetics, healthcare, medical clinics, dental practices, beauty clinics or a similar workplace would be an advantage.
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