Initial 18 month contract with view to permanency
We are the Australian operation of the largest privately owned agricultural irrigation supplier in the world, providing high quality machinery, parts and service.
As our business continues to grow, we need a dedicated Office Administrator to support our leadership team, and manage key business functions.
Key Responsibilities:
Provide administrative support to the Managing Director
Act as the communications conduit between our customers, the US parent company and ourselves including emails, phone calls etc
Customer Service - providing quotes, processing orders, raising & issuing invoices to customers
Accounts Payable - entering invoices into Reckon (Quickbooks) and processing fortnightly payments
Accounts Receivable ensuring payments are received within terms
End of month reconciliations with support from an external bookkeeper including reporting to the MD & USA
Maintain accurate records, manage correspondence, and handle confidential documents
Assist with scheduling, diary management, and meeting coordination
Manage office supplies, equipment, and maintenance needs
Communicate professionally across a range of topicswith clients,
suppliers, and internal teams
Ensure the office operates smoothly and tasks are managed equally across the teamsas well as managing supplies and liaising with service providers
About You:
Highly organised with strong attention to detail
Excellent communication skills (both written and verbal)
Professional, well-mannered, and able to represent the company positively
Prior experience in accounts and/or customer service
Ability to multitask and prioritise workload effectively
Strong proficiency in Microsoft Office (Word, Excel, Outlook)
Experience with accounting and inventory software (Reckon/Fishbowl ideally)
3-5 years' experience in a similar role
Certificate in Business Administration highly regarded
What We Offer:
Market-competitive salary based on experience
Supportive and friendly work environment
Opportunity to work closely with senior leadership and contribute to company growth
Small company environment where you will be an integral part of the team - room to make the role your own
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